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On 16 Apr 2018, at 5:25 pm, Mike Ellis <[log in to unmask]> wrote:
- clear (and realistic!) outline of timescales, and whether these are “hard” (i.e. have enforced external dependencies like gallery opening / etc or just “we’d like it live by X date because...")- at least a ballpark budget - possibly controversial, but it is so much easier and more realistic IMO to pitch against a budget rather than do it blind- a good articulation of the problem (why are you doing this, and what do you hope to achieve)- a simple outline of the audiences and how the problem affects them
Finally: the thing that makes one of the biggest impacts to time / budget spent on a web project is integration work. So if you can articulate in as much detail as you can any of this, and in as much detail as possible, that’s always useful.
So instead of
“must integrate with our CRM system”
..
“Should use the X system API’s (documentation here: xxx) in order to sync users, members and donations in Y kind of a way”
What’s also useful overall is some kind of MoSCoW approach (https://en.wikipedia.org/wiki/MoSCoW_method) - or at least some way of indicating that a thing is either just nice to have or absolutely crucial to the whole project.
cheers
Mike
_____________
Mike Ellis
Thirty8 Digital: a small but perfectly formed digital agency
** NEW: http://wpformuseums.com for people using WordPress in museums **** Workshops, courses and free downloads: http://trainingdigital.co.uk **
On 14 Apr 2018, 16:18 +0100, Sophie Ballinger <[log in to unmask]>, wrote:
Hi all,
Slinging over our most recent tender doc, to which we had a brilliant response.:
https://www.dropbox.com/s/12uczwb2pkd39i5/Web%20tender%20doc.pdf?dl=0
Happy to have a chat too if it’s of help at all.
The resulting website can be seen at www.eureka.org.uk, which we’re chuffed with - created by the “fabulous” folks at Rubber Cheese ;-)
Sophie
Sophie Ballinger
Communications ManagerEureka! The National Children’s Museum. Discovery Road, Halifax HX1 2NE UK
Tel: 01422 330069 • Direct line: 01422 398469 • Mobile: 07970 154810
From: Museums Computer Group <[log in to unmask]> On Behalf Of Andrew Larking
Sent: 13 April 2018 18:40
To: [log in to unmask]
Subject: Re: Examples of website tender documents
If you get in touch with Simon Wakeman or Tim Deeson at Deeson they can provide very clear guidance and examples. They work with IWM, NAM, RCT etc and know the sector well.
On 13 Apr 2018, at 18:27, Kelly Molson <[log in to unmask]> wrote:Yeah, go for it if you don’t mind :)
And obvs drop in how fabulous we are ;) xx
Kelly Molson
Sent from my iPhone somewhere exciting like the train, a coffee shop, walking the dog...
On 13 Apr 2018, at 18:25, Tony Crockford <[log in to unmask]> wrote:On 13 Apr 2018, at 18:06, Bartley, Izzy <[log in to unmask]> wrote:
Leeds Museums and Galleries is looking to re-design its website in the near future and I thought I would ask the group if anyone had a good example of a tender document to send to web development companies we could look at to help us with ours? We’re looking for a complete re-build of the site and for it to include an online collection and shop.
Any help on list / off list much appreciated.
Many thanks in advance.
Best regards,
Izzy
Can I ask first and foremost if you are *required* to put the work out to Tender?
I usually ask my clients to start with their budget, then explain their objectives in a meaningful way.
"What's the story the site has to tell?"
You'd need to provide a few urls of sites you admire that have features you'd like and say why you like them (features and the sites)
Supplying branding guidelines; house style guides and any other design constraints in your initial brief will save pain later down the line.
You'll need a list of must-haves and a list of be-nice-to-haves in terms of functionality
(not just: integrates with social media platforms - which, how and why?)
Where will the site be hosted? - are you flexible?
Any existing content that needs to be included?
Any existing software that has to integrate with the new site.
Who will liaise with the design agency, how will they liaise and do they have authority to sign off on changes or are there other interested parties - how quickly will you deliberate and respond to requests for clarification?
What timescale do you have in mind? Is it realistic? have you taken into account time needed for content creation, design approvals, stakeholder discussions and testing?
Who will be responsible for updating the content - do they need training?
Who will be responsible for maintaining the software? for how long?
and more.....
googling [how to write a web design brief] will give you plenty of food for thought.
One day I'll get round to writing up the article in my head entitled "how to make your website project go well for you and your designer"
:o)
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