Hi
I think you may be overthinking :-) If performance stats are required to allow you to allocate resources appropriately in order to ensure that you can deliver your public task, then I think it falls as part of that public task. You should
consider the minimum amount of data necessary to complete that task (and therefore pass to the contractor), so will stats suffice for the contractor’s work for example, but it can be justified.
If you prefer, you could consider the wellbeing powers bit of the Local Government Act 2000 as revs and bens fits neatly within
”promotion or improvement of the economic well-being of their area”, but I
believe a certain amount of performance monitoring/management information falls within the individual public tasks, otherwise we’d never be able to plan service delivery.
Victoria Blyth
Information Strategy Manager
Information Management Team
London Borough of Barnet, North London Business Park, Oakleigh Road South, London N11 1NP
Tel: 020 8359 2015
please consider the environment - do you really need to print this email?
Barnet’s Information Management Policies are available on the intranet
here and council website here
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]]
On Behalf Of Sparks, Alison
Sent: 13 April 2018 14:04
To: [log in to unmask]
Subject: [data-protection] Performance Stats
Hi,
Can anyone help please? We process Council tax and Benefits as part of our public task. We have a contract and ISA with a processor to use the data to produce performance management reports for us so that we can allocate resources appropriately.
Post May I cannot see how this can continue without the consent of data subjects as it is outside the original lawful basis for which we collected the data and I don’t think I can include performance stats as part of our public task really.
At the very least we would need to tell people on our Privacy Notice that we share their data with this other company for performance management as the processor is not actually doing anything to process the claims, just produce reports
for us.
I’ve been thinking about it for most of the day and can’t see how we can continue to allow them to process the Council tax and benefit data just to produce reports for us – as I can’t fit this into a lawful basis, apart from consent, which
of course they could withdraw at any time if they consent in the first place. Have I missed something or just overthinking?
Any thoughts gratefully received.
Alison Sparks
Information Management Team
Internal Audit and Information Governance
East Lindsey District Council,
Room 115, Tedder Hall, Manby Park, Manby
Louth, Lincolnshire, LN11 8UP
Tel: 01507 613409
E: information.mangement@e-lindsey.gov.uk
Website: www.e-lindsey.gov.uk
'Lincolnshire's Coastal District'
***************************************************************************
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. This communication may contain confidential
material. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient, be advised that you have received this email in error and that any use, dissemination, forwarding, printing, or copying of this email
is strictly prohibited. If you have received this email in error, please notify the sender. The views expressed in this message are my own, and any negotiations by email are subject to formal contract. Any correspondence with the sender will be subject to
automatic monitoring for inappropriate content. Your information will be processed in accordance with the law, in particular the Data Protection Act 1998. The information that you provide will only be used for Council purposes unless there is a legal authority
to do otherwise. The contents of e-mails may have to be disclosed to a request under the Data Protection Act 1998 and the Freedom of Information Act 2000.
**************************************************************************
All archives of messages are stored permanently and are available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format):
All user commands can be found at
https://www.jiscmail.ac.uk/help/subscribers/subscribercommands.html and are sent in the
body of an otherwise blank email to
[log in to unmask]
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
(Please send all commands to
[log in to unmask] not the list or the moderators, and all requests for technical help to
[log in to unmask], the general office helpline)
This email and any attachments to it are intended solely for the individual to whom it is addressed. It may contain sensitive or confidential material and should be handled accordingly. However, it is recognised that, as an intended recipient of this email, you may wish to share it with those who have a legitimate interest in the contents.
If you have received this email in error and you are not the intended recipient you must not disclose, distribute, copy or print any of the information contained or attached within it, all copies must be deleted from your system. Please notify the sender immediately.
Whilst we take reasonable steps to identify software viruses, any attachments to this email may contain viruses which our anti-virus software has failed to identify. No liability can be accepted, and you should therefore carry out your own anti-virus checks before opening any documents.
Please note: Information contained in this e-mail may be subject to public disclosure under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004.