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Hi This is about KYC and being able to find an individual if you need to. I would suggest you need 1/ to verify that you have seen an acceptable ID doc- rather than keeping a copy/details themselves; and 2/ a current address (updated annually and a requirement for them to advise you when they move) This feels sufficient, DP compatible (both in what you hold and in annual re-validation) and useful. It also feels practicable. Hope these suggestions from over the fence in 'records' assist Meic Meic Pierce Owen FIRMS FIIM AMIRMS Fife Council Records Manager -----Original Message----- From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Penny Hutchins Sent: 16 April 2018 09:48 To: [log in to unmask] Subject: Verification of readers Hello Just trying to find out what is common practice regarding verifying the identities of readers for issuing of readers tickets. Currently we require a valid passport or driving licence, and make a note of the document number on the reader application form. I am trying to cut down on the collection and retention of personal details where possible, and have questioned if we actually need to make a note of these numbers or not, or if it is enough to just see the documents at the point of registration. It would be helpful to know what other institutions do (particular in the museum sector) as I am not sure if we are just doing this 'because it has always been done this way'! Many thanks Penny Records Officer, National Army Museum [log in to unmask] Contact the list owner for assistance at [log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra ********************************************************************** This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed and should not be disclosed to any other party. If you have received this email in error please notify your system manager and the sender of this message. This email message has been swept for the presence of computer viruses but no guarantee is given that this e-mail message and any attachments are free from viruses. Fife Council reserves the right to monitor the content of all incoming and outgoing email. Fife Council ************************************************ Contact the list owner for assistance at [log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra