Thank you Noel and Rob very useful
Kind Regards
Mary
From: Jisc RSC-Eastern Technical [mailto:[log in to unmask]]
On Behalf Of Noel Davis
Sent: 08 January 2018 12:24
To: [log in to unmask]
Subject: Re: Dropbox
Hi Mary
There isn’t any problem using Dropbox if that is determined to be the best solution, however:
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There are no guarantees that data won’t leave the EU zone, however
Box does guarantee EU hosting, they were on the Jisc framework that was recently ended.
·
Unless you buy Dropbox for teams then accounts will be individually owned and you will not be able to get any oversight of content
o
Answering FoI will be incomplete
o
DPA requests will be difficult to answer fully
o
At the end of the staff employment, the account and data within will travel off to ….?
·
Box have a teams offer.
As Rob mentions Information Governance and soon (25 May) GDPR should be key, I suspect Dropbox/Box for Teams isn’t an option as it is charged for and vanilla Dropbox/Box is free and keeping costs down is paramount?
If yes, then a DMS is the better solution and O365 is most likely to be the chosen solution in many places but Alfresco, Nuxeo are all good alternatives.
A DMS would allow you to apply certain meta tags and some information classification (as in ISO 27001 controls) that would allow you to manage the document stores with user knowledge, i.e. type of document (Policy,
Ops plan, Curriculum, memo etc – but limit the top level groupings). Apply a retention period (1 to 5 years) and whether then archived or deleted at the end of the retention period. Changing user practice will be the hardest part so an incremental application
and promotion of the above will ease user resentment.
Google Suite is equally as valid a solution, however its strength is collaboration and not as good as a DMS where master documents are needed with revision tracking.
All the best
Noel
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Noel Davis |
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M 07468724006 T 02038198229 One CastlePark, Tower Hill, Bristol, BS2 0JA
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Jisc is a registered charity (number 1149740) and a company limited by guarantee which is registered in England under Company No. 5747339, VAT No. GB 197 0632 86. Jisc’s
registered office is: One Castlepark, Tower Hill, Bristol, BS2 0JA. T 0203 697 5800.
Jisc Services Limited is a wholly owned Jisc subsidiary and a company limited by guarantee which is registered in England under company number 2881024, VAT number GB
197 0632 86. The registered office is: One Castle Park, Tower Hill, Bristol BS2 0JA. T 0203 697 5800
From: Jisc RSC-Eastern Technical [mailto:[log in to unmask]]
On Behalf Of Rob Moir
Sent: 08 January 2018 08:03
To: [log in to unmask]
Subject: Re: Dropbox
Hi,
I think for me, any possible use for dropbox in education has been superseded by corporate office 365/One Drive or Google Apps/Google Drive. There’s the whole GDPR angle to this also I think, and I’ve not seen
too much in the IT news about where Dropbox are on that.
Rob
From: Jisc RSC-Eastern Technical [mailto:[log in to unmask]]
On Behalf Of Mary Hinks
Sent: 05 January 2018 18:31
To: [log in to unmask]
Subject: Dropbox
Hi all I know in the past you did not recommend Dropbox, what is your latest recommendation on this?
Thanks
Mary
IT Manager Westherts
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