Hi Samantha,

That is a great question to ask and thank you Kirsty for sharing your experience.

We have seen universities approach legacy data in numerous ways, and I think every university I've worked with has completed this in a different way. I know you have asked about digitisations but I would like to cover both reading list data and digitisations as often the two go hand in hand.

Reading lists

We have seen the following approaches:

bulk importing from a previous system into Talis Aspire as part of Consultancy during your implementation
Talis Aspire is seen as a new start with up to date lists so each has been created afresh rather than time spent adding in a possibly old list with old content
individual academics importing their lists using a ris. file
library creating lists on the academics behalf and then being handed over to academics to maintain
library training academics to add their own lists and maintain them

Digitisations

We have seen the following approaches:

bulk importing from a previous system into Talis Aspire as part of Consultancy during your implementation (https://support.talis.com/hc/en-us/articles/207907145-TADC-bulk-import-validator)
depending on the number of previous and current digitisations the library decide to upload the scans individually through the reading list as a way of training staff and testing the system
some have used it as an opportunity to encourage academics to create their reading lists and to demonstrate how easy it is to raise a request from the reading list and for the details to go to the library to action

Everyone does approach it differently and will have guidance to provide you with and I hope we will see more discussion take place here.

Samantha - I know at the moment James Cook University are in implementation and we are having these ongoing conversations with you there, so I will also pick up with your project group.

If anyone has any questions on the above then please do raise a support ticket and we can help you explore this further.

Laura

On 27 November 2017 at 09:43, Kirsty Beveridge (Staff) <[log in to unmask]> wrote:

Hello Samantha,

it's a long time ago, & there may be better options available but we essentially did it one by one, (borrowing staff from other areas) over the summer - that is, staff created reading lists for Sem 1, where we knew we had dig content, & thought would be running, & we placed the request & uploaded the files . It helped us get to know how the system worked, without creating multiple request called 'test' . (I wish there was a way in DC that you could flag a request as 'test').

We then stopped , & began to only process requests where we knew courses were running. (Emails etc).

These days we have slightly better information as to what courses are running, so we could be a bit more selective if doing it again. If you have a   'no renewal without confirmation from the lecturer' policy, your uploads will be tidier. Also, if you release the 'Request Digitisation' attribute early, which we didn't, you may find that that helps where reading lists have changed more than you think ?

Hope this helps,

Kirsty

Kirsty Beveridge

Assistant Librarian

Library Digitisation Service

Research & Resources

University of Dundee Library & Learning Centre

[log in to unmask]

Tel: 01382 385384

From: Talis Aspire Users <[log in to unmask]UK> on behalf of Baxter, Samantha <[log in to unmask]>
Sent: 27 November 2017 05:41
To: [log in to unmask]UK
Subject: Bulk list creation and TADC upload

Hello,

Can anyone share how they uploaded existing digitised content into TALIS/TADC, and if this process created new lists?

Thanks,

Samantha

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Kind regards

Laura Unwin

Talis

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