Dear All,

 

A few colleagues have asked to summarise the above. I have had so many replies, that this is going to prove difficult, however, I have tried below to include the most relevant and important points suggested.

 

·         First, have a loan policy and procedure in place, Spectrum guidance is a good starting point

http://collectionstrust.org.uk/spectrum/spectrum-5-0-primary-procedures/loans-out-spectrum-5-0-primary-procedures/

 

·         This is also useful http://www.museumsassociation.org/collections/smarter-loans

·         You might need to get loan items valued . Also make sure you have a high quality image of the paintings before they go on loan.

·         Get the paintings valued and checked status for travel by Conservator

·         Loan agreement- stipulating loan period, insurance, transport etc. I also say No photographing without written permission (to safeguard your copyright). If you are loaning to a national museum, they might generate the loan agreement, so just check it includes clauses that address the loaner’s own stipulations such as humidity, light etc...

·         Ask to see the Borrowers "Standard Facilities Report"- apparently, this is standard procedure according to English Heritage. The document gives details of where and how your paintings would be displayed.

·         Ask the borrower to organise and pay for the transport, and for the insurance of the items while at their venue.

·          They should use a specialist art mover, who will insure the items while in transit and understand the care needed during transportation

·         The National Gallery stipulate clearly on their website what their terms and conditions for loans are, so this is also another useful resource https://www.nationalgallery.org.uk/about-us/the-gallery-nationwide/borrowing-from-the-national-gallery-loan-conditions-uk

 

There may be other issues to consider which I haven’t mentioned above, but this is a brief summary, and I may well discover more as research this using the resources cited above.

 

Best Regards,

 

Michele

 

 

 

Michele Losse | Archivist and Records Manager

Archives | Highgate School | North Road |London N6 4AY

Tel: 020 8347 4421

www.highgateschool.org.uk/about/museum-and-archive

A Registered Charity No. 312765

 

My working days are  Monday-Tuesday and Thursday.

 

@highgate1565

HighgateSchoolLondon

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