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| [log in to unmask]<mailto:[log in to unmask]> | ________________________________ From: Archivists, conservators and records managers. <[log in to unmask]> on behalf of Margherita Orlando <[log in to unmask]> Sent: 05 May 2017 08:59 To: [log in to unmask] Subject: Job opportunity (x2 vacancies): Bank of England Archive and Records Management Assistant Bank of England Archive and Records Management Assistant (x2 vacancies) Summary of the Role We are looking to recruit two individuals to post-graduate trainee positions. These roles have been designed to provide both trainees with a range of experience across the archive and records management disciplines. They would ideally suit individuals planning to undertake a post-graduate qualification in archives and/or records management. The two posts offer the chance to be involved in all aspects of the records lifecycle, from document creation through to destruction or transfer to the Archive. These roles are offered as a fixed term contract from 18 September 2017 for 51 weeks. Summary of the Team/Division The Archive and Records Management teams are both based in Threadneedle Street and are part of the Secretary’s Department which also includes the Bank’s Information Centre. The primary responsibility of the Secretary’s Department is to support the Court of Directors and other key governing committees of the Bank, including the Oversight Committee and the Audit and Risk Committee. In addition, Secretary’s Department owns a number of the Bank’s ethics policies. The Bank of England Archive is one of the finest business archives in the country and is of national and international importance. The Archive holds over 80,000 items covering all aspects of the Bank’s history and operations since it was established in 1694. As well as meeting the internal needs of the business, the Archive is open by appointment to external researchers four days a week. The team comprises the Archive Manager, who is an historian, four professional Archivists, an Archive Assistant (Photo Project) and the trainee Archive and Records Management Assistant. A Collaborative PhD researcher also works in the Archive. The Bank Records Management team is responsible for maintaining and improving the Bank’s information and records management-related policies and guidance and the tools used to support them. This enables the Bank to meet its operational and legal requirements. Both paper and electronic records are managed by the team, which comprises the Bank Records Manager, two Assistant Records Managers and the trainee Archive and Records Management Assistant. The team works closely with, and supports, a network of Business Area Records & Information Administrators. Detailed Description of the Role Archive duties: The post holder will participate in all aspects of the day to day work of the Archive, including: • Assisting in running of the public research service, including supervising researchers, responding to enquiries, retrieving and re-shelving material stored in the onsite strongrooms. The Archive also works closely with other areas of the Bank, answering enquiries and undertaking research where necessary. • Reviewing and cataloguing using CALM • Conservation • A range of work designed to improve the Archive profile. Outreach activities will include helping to prepare for and host occasional group visits. Records Management duties: The post holder’s main responsibility will be to run the Bank’s paper records service and manage these records throughout their lifecycle, with some monitoring of electronic records management. This will involve: • Opening the in-house records centres for internal customers to deposit new paper records and collect or return requested records • Monitoring and actioning customer requests for records stored on-site and off-site and ensuring their timely return • Actioning the disposal of all paper records approved for destruction as part of the quarterly review process • Facilitating the regular maintenance of the records centres • Running quality control checks to ensure the accuracy of all the above tasks • Ad hoc activities and project work to ensure the smooth running of the paper records service • Running metadata integrity checks for electronic records • Extensive use of the Bank’s Records Management database (Autonomy Records Manager) to carry out all activities In both teams the post holder will be able to develop relationships with colleagues at various levels throughout the organisation. Appropriate training will be given and there will be opportunities to attend archive and records management related events. Requirements Essential • A good undergraduate degree or equivalent • Accuracy and attention to detail • The ability to communicate with confidence at all levels • An ability to follow documented procedures • Good general IT knowledge (Windows, MS Office products) • Well-developed time management and organisation skills • Ability to manage workload and meet agreed deadlines • Self-motivation with the ability to work independently and as part of a team • Interest in pursuing a career in archives/records management Desirable • Experience of working in a records management or archives environment • Experience of dealing with the public and/or with customers The job involves climbing step ladders and lifting and carrying files and boxes. For more information and how to apply please visit the Bank of England Careers site: https://www.boe-careers.co.uk/OA_HTML/OA.jsp?page=/oracle/apps/irc/candidateSelfService/webui/VisVacDispPG&OAHP=IRC_EXT_SITE_VISITOR_APPL&OASF=IRC_VIS_VAC_DISPLAY&akRegionApplicationId=821&transactionid=60764652&retainAM=N&addBreadCrumb=RP&p_svid=12274&p_spid=1358346&oapc=21 http://www.bankofengland.co.uk/careers/Pages/default.aspx Closing Date Closing date for applications is Thursday 25 May 2017. Interviews will be held during the week of 19th June 2017. 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