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Hi Amy I have attached a retention schedule I did with our licensing team in 2015, which may be of help. It doesn't cover committee decisions - not sure that is a licensing retention, it is more about how long you retain committee records for? Madi McAllister Information Governance & Records Management Officer London Borough of Merton Tel: x 4180 -----Original Message----- From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Amy Haswell Sent: 14 March 2017 11:42 To: [log in to unmask] Subject: Retention of Licensing Records Hello, I am a Project Manager from Middlesbrough Council, and am in the early stages of an Information Management Programme which will tackle multiple areas of IG improvement across the authority. A major piece of work needed to be undertaken before we have the rest of the programme in place is digitisation of our licensing records. The department has been storing paper records in no indexed order for many years. Simply a case of most recent action at the top in most cases. Over the years the team has been challenged on multiple issues and required to take files to court to be used as evidence so they are very uneasy about the files being weeded before being scanned. Can I ask has anyone on the board any experience of licensing retentions what appeared to be a simple 6 year from last action in most cases become more complex when we begin to discuss with the team. Worries arise around the register, licensing act, renewals, variations and also committee decisions. Any assistance and experience in this particular area would be greatly appreciated. Thank You Amy Haswell To view the list archives go to: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.jiscmail.ac.uk_cgi-2Dbin_webadmin-3FA0-3DRECORDS-2DMANAGEMENT-2DUK&d=CwIFaQ&c=HmJinpA0me9MkKQ19xEDwK7irBsCvGfF6AWwfMZqono&r=hlY7XvDzlutScMUZv2FUgUm4xx54yhiT-WkOL-6WAlCnQYGc753dWS-_FLPxw8dm&m=K031i4nNKRCjOzErQs_WWphnLrtAowU6ppFO7IVMzb0&s=rOxcx8zNFWpl3XHquvCcENkqA5AveLY2408JTOFjegk&e= To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] ---------------------------------------------------------------------- Please help to reduce waste and do not print this message unless you really need to. This message, including any attached files, is intended just for the use of the individual or organisation to whom it is addressed. Any opinions expressed are those of the sender, not Merton Council. Email is not secure, and the council accepts no responsibility for any inaccuracy, corruption or virus which has occurred during transmission. This email may be subject to monitoring in accordance with relevant legislation and may be disclosed in response to a request under the Freedom of Information Act 2000. The message may contain information that is confidential or sensitive; you should handle it accordingly. If you have received this email message in error, you must not copy, disclose or make any further use of the information contained within it. Please notify the system manager ([log in to unmask]) or the Head of Information Governance ([log in to unmask]), and delete the message. [log in to unmask] http://www.merton.gov.uk ----------------------------------------------------------------- To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]