Hi Helen,
This idea is not thought through or instructions written but here are the bare bones of a very very simple solution using Acrobat reader advanced find.
1. Agree a set of broad categories under which to store information
2. Set up a shared network drive
3. Set up a series of folders on a shared drive to reflect the categorisation
4. Ensure that all resources are stored as PDFs - May need to convert word documents.
5. Set up an introductory PDF with instructions and links as appropriate.
6. Now the good bit...
7. Your introductory PDF will be open in Adobe Acrobat reader
8. If you press CTRL + SHIFT + FIND it brings up the advanced Find:
9. This allows you to search within multiple folders over multiple PDFs.
10. Browse to the top folder in your file structure in the 'Look In: 'box
11. 'Show more options' allows you even to put in detailed Boolean terms if needed.
12. The results come out in an 'Explorer' style list that you can drill down to find links to individual occurrences of a term within each document.
See images attached
13. Click on the link to open the document at the position of the term.
I have not yet explored all the advanced find features but it struck me that, in the words of '1066 and all that', this is a GOOD THING.
Well worth sharing with people doing basic research, writing papers and guidelines when they don't have access to Endnote's PDF handling functions.
You can also make a PDF copy of a word document that has Google scholar results in / or Pubmed results and have these included in the search.
Any hyperlinks will still work.
You could also annotate texts you are reading onscreen in word with your own keywords, so that these positions will also be pulled up when you do a search on a stored PDF version
I am considering writing some generic instructions for this, but there are some here www.bestofsherlock.com/eworld/adobe-reader-tips.pdf<http://www.bestofsherlock.com/eworld/adobe-reader-tips.pdf>
Hope this might be a stop- gap measure but I do think that this has great potential for multiple uses
Don't forget that you can easily generate filename lists and links to files (as circulated earlier).
Found out today that you can right drag files and folders into word if needed and drop them as shortcuts
Best wishes,
David Newman
D J S Newman Ph.D., B.Sc., Cert Ed
Library Information Skills Trainer
More on Website<https://exeterhealthlibrary.net/services/training/>
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From: WATTS, Helen (AVON AND WILTSHIRE MENTAL HEALTH PARTNERSHIP NHS TRUST) [mailto:[log in to unmask]]
Sent: 10 March 2017 11:43
Subject: Setting up a sort of research repository
Good morning all
I think this question has been asked before so apologies for the repeat - however if anyone has a good suggestions I would appreciate hearing them?
I have been asked by my nursing department to help them set up a database / resource to collate all staff research - something that's easy to search and access? Any ideas of how this could be done on a shoe string?
Thanks very much :)
Helen
Helen Watts
Library and Knowledge Services Manager
Avon and Wiltshire Mental Health Partnership NHS Trust
Woodside Library , Callington Road Hospital
Marmalade Lane, Brislington, Bristol, BS4 5BJ
Tel: 0117 919 5751 /5716
www.awp.nhs.uk<http://www.awp.nhs.uk/>
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