Print

Print

Hi Ciaran,

 

Two questions:

 

Do you currently tell customers where their data is being stored e.g. on an ORACLE database, if not why do you need to tell them if it is changing to a cloud-based system?

 

Secondly do your customers have a choice – if they do not give “consent” will they still be able to use the services you are providing?

 

Not sure if that helps…

Jane

 

 

Jane Allan

Information Governance Manager
Directorate for Agriculture Food and Rural Communities
DG Economy
Scottish Government
Saughton House (P1 Spur)   

 

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Anjeli Bajaj
Sent: 17 November 2016 12:04
To: [log in to unmask]
Subject: Re: [data-protection] Privacy statements for information stored in cloud-based systems [UNC]

 

Hello ,

 

You could have a look at mine if you wish . I am revising mine at the moment not specifically for the cloud though .

 

 

KR

Anj

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Ciaran Ward
Sent: 17 November 2016 12:03
To: [log in to unmask]
Subject: [data-protection] Privacy statements for information stored in cloud-based systems [UNC]

 

I’m currently in the process of drafting privacy/consent statements for customer information being stored in cloud-based systems.

 

Would be grateful if anyone is willing to share their experiences or provide any tips on this area.

 

Many thanks.

 

 

Ciaran Ward

Information Rights Officer

Guildford Borough Council

 

  

Guildford
Borough
Council

www.guildford.gov.

Millmead House, Millmead, Guildford, Surrey GU2 4BB

Please consider the environment before printing this e-mail or any attachment

 

 

Guildford Borough Council has arrangements for handling sensitive emails. For more information on how you may be affected please go to www.guildford.gov.uk/SecureEmail. If you have received this message in error, please (a) notify the sender immediately, (b) destroy this email and any attachments, and (c) do not use, copy, and/or disclose this email or any attachments to any person.

Guildford Borough Council regularly updates virus software to ensure as far as possible that its networks are free of viruses. However, you will need to check this message and any attachments for viruses as Guildford Borough Council can take no responsibility for any computer virus that might be transferred by this email. 

The contents of this email may not reflect Guildford Borough Council policy. We store and monitor all emails and attachments sent and received by Guildford Borough Council employees in our Cryoserver system for up to 2 years to prevent misuse of the Council's networks.

 

This message has been scanned for malware by Websense. www.websense.com

All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html

Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format):

All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body of an otherwise blank email to [log in to unmask]

Any queries about sending or receiving messages please send to the list owner [log in to unmask]

(Please send all commands to [log in to unmask] not the list or the moderators, and all requests for technical help to [log in to unmask], the general office helpline)


______________________________________________________________________
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.symanteccloud.com
______________________________________________________________________

*********************************** ********************************

This email has been received from an external party and

has been swept for the presence of computer viruses.

********************************************************************

All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html

Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format):

All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body of an otherwise blank email to [log in to unmask]

Any queries about sending or receiving messages please send to the list owner [log in to unmask]

(Please send all commands to [log in to unmask] not the list or the moderators, and all requests for technical help to [log in to unmask], the general office helpline)

**********************************************************************

This e-mail (and any files or other attachments transmitted with it) is intended solely for the attention of the addressee(s). Unauthorised use, disclosure, storage, copying or distribution of any part of this e-mail is not permitted. If you are not the intended recipient please destroy the email, remove any copies from your system and inform the sender immediately by return.

Communications with the Scottish Government may be monitored or recorded in order to secure the effective operation of the system and for other lawful purposes. The views or opinions contained within this e-mail may not necessarily reflect those of the Scottish Government.

 

 

Tha am post-d seo (agus faidhle neo ceanglan còmhla ris) dhan neach neo luchd-ainmichte a-mhàin. Chan eil e ceadaichte a chleachdadh ann an dòigh sam bith, a’ toirt a-steach còraichean, foillseachadh neo sgaoileadh, gun chead. Ma ’s e is gun d’fhuair sibh seo le gun fhiosd’, bu choir cur às dhan phost-d agus lethbhreac sam bith air an t-siostam agaibh, leig fios chun neach a sgaoil am post-d gun dàil.

 

Dh’fhaodadh gum bi teachdaireachd sam bith bho Riaghaltas na h-Alba air a chlàradh neo air a sgrùdadh airson dearbhadh gu bheil an siostam ag obair gu h-èifeachdach neo airson adhbhar laghail eile. Dh’fhaodadh nach eil beachdan anns a’ phost-d seo co-ionann ri beachdan Riaghaltas na h-Alba.

**********************************************************************

 

All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html

Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format):

All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body of an otherwise blank email to [log in to unmask]

Any queries about sending or receiving messages please send to the list owner [log in to unmask]

(Please send all commands to [log in to unmask] not the list or the moderators, and all requests for technical help to [log in to unmask], the general office helpline)