Hi Mark
Students do not need any legal documentation to change either name or gender at the point of Registry.
At Goldsmiths, we would just ask them to write a letter which states the following information:
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Outlining their intention to transition and the gender they would like to have recorded on the system.
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Outlining the name they were recognised as previously and the name they would like to have recorded on the system (if there is a change).
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Outlining that they consent for this information to be used to change their official records and that they are happy for this letter to be stored on their file securely.
However, in terms of degree certification, a student would need to have legally changed their name in order to issue a degree certificate in their new name.
Obviously if a student is able to provide a Deed pol’s etc. at the point of registry, it makes it a lot easier for the purpose of issuing their degree certificate at a later stage.
It is worth mentioning to students who don’t provide legal documentation of name change at the point of registry, that if they do legally change their name/gender
at a later date, it would be worth providing the certificate when they receive it to ensure that this is covered.
I hope that is of some help.
Best wishes
Anna Spragg
Equality and Diversity Advisor
Goldsmiths, University of London
New Cross
London
SE14 6NW
T: 0207 717 (3194)
From: HEEON equal opportunities list [mailto:[log in to unmask]]
On Behalf Of Mark Harrison
Sent: 25 November 2016 13:37
To: [log in to unmask]
Subject: Changes to student records
Colleagues,
We are currently revisiting our approach to ensuring gender reassignment and trans equality.
Can I ask you to share your practice in respect of changes to student records?
What documentation do you require from trans students in order to make changes to their formal records and to their degree certificate?
Many thanks
Mark
Mark Harrison
Diversity and Inclusion Manager
Governance and Compliance Directorate
SOAS
University of London
Thornhaugh Street,
Russell Square, London WC1H 0XG
Tel: +44 (0)20 7898 4957