I know it’s considered bad Records Management practice but we have certain records type that currently have an indefinite retention period. Examples are (i) Drug Safety records that our regulators tell us have to be kept “for ever”,
(ii) Company Secretarial records that have to be retained for the lifetime of the company but we don’t know what that will be.
What approach do people take to recording these in archive databases? Currently our Destruction/Review Date field is a text field so we can enter what we like, but it prevents us from running meaningful searches. I’d like to change it
to a proper date field. So would you then have a second field to indicate a reason for those without dates, or use a nominal date some time a long way in the future for the “indefinite” records?
Thanks,
Neil.
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