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Hi Fiona It may be possible to export the info and set a system up in your internal system, you never know, if you don't ask you don't get! Good luck. Janet Hancey Student Information Manager Ext 5104 Queen Mary's College T 01256 417519 - Exams office direct line T 01256 417500 - Main Switchboard F 01256 417525 - Exams office direct fax www.qmc.ac.uk<http://www.qmc.ac.uk/> From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Davidson, Fiona Sent: 10 March 2016 14:27 To: [log in to unmask] Subject: Re: Invigilation Pay Claims Hi Janet, Thanks, we also have an internal system that staff & students use so think it's unlikely I'd get another one. I'll have to have a chat with our technical team & see whether they can look at producing something for me. Many thanks anyway. Fiona From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Janet Hancey Sent: 10 March 2016 14:19 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Invigilation Pay Claims Hi Fiona We use an internal system called VISTA and the information is exported into this and updated every night. Within VISTA we have student data and lots of reports. Staff access VISTA for all student information. I do not know the technical details of the set up, but could always put your MIS team in touch with ours. Thanks. Janet Hancey Student Information Manager Ext 5104 Queen Mary's College T 01256 417519 - Exams office direct line T 01256 417500 - Main Switchboard F 01256 417525 - Exams office direct fax www.qmc.ac.uk<http://www.qmc.ac.uk/> From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Davidson, Fiona Sent: 10 March 2016 14:03 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Invigilation Pay Claims Hi Janet, This sounds like a marvellous system! We use Unit-e too so would be very interested in any information you can give about how the system is set up. We end up having to work out invigilator allocations from several huge spreadsheets with numerous tabs and having to remember to update several areas whenever there's a change! Regards Fiona Davidson Exams Manager Cardinal Newman College From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Janet Hancey Sent: 10 March 2016 13:23 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Invigilation Pay Claims Hi Karen It is an in house system that our MIS team developed. It is very useful, I ask the invigilators for their availability which I log on the system. Our exams data is extracted from unite into the system, this then shows me each day what rooms are being used, how many students in them, their start and end times and how many invigilators are required. I have a drop down list of who is available so I can allocate them against the session. Once I have allocated them all I can produce Invigilator Timetables and day lists, we also produce labels from this system for access arrangement rooms which show the student and paper details plus the invigilator. We stick these on script bags to use for the special rooms. Hope that helps. Janet Hancey Student Information Manager Ext 5104 Queen Mary's College T 01256 417519 - Exams office direct line T 01256 417500 - Main Switchboard F 01256 417525 - Exams office direct fax www.qmc.ac.uk<http://www.qmc.ac.uk/> From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Karen Eatock Sent: 10 March 2016 13:14 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Invigilation Pay Claims Hi Janet That sound interesting how do you do this please? Do you use your software package - we use Compass? Thanks Karen Karen Eatock | Student Information Manager Bury College | Woodbury Centre | Market Street | Bury | BL9 0BG t (0161) 280 8349 | w www.burycollege.ac.uk From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Janet Hancey Sent: 10 March 2016 13:11 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Invigilation Pay Claims Hi Our invigilators complete a Casual Claim form which I check and countersign. I check it against the hours they were booked for, we have an electronic system for booking invigilators which generates a timetable for them. So, I check against the hours booked. Hope that helps Janet Hancey Student Information Manager Ext 5104 Queen Mary's College T 01256 417519 - Exams office direct line T 01256 417500 - Main Switchboard F 01256 417525 - Exams office direct fax www.qmc.ac.uk<http://www.qmc.ac.uk/> From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Karen Eatock Sent: 10 March 2016 12:10 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Invigilation Pay Claims Dear All I am being asked to re-look at the way invigilators put in their pay claims when invigilating. Would anyone share how they currently do this e.g. paper claim forms or electronic. Also what checks you have in place against what they are claiming. Thanks Karen Karen Eatock | Student Information Manager Bury College | Woodbury Centre | Market Street | Bury | BL9 0BG t (0161) 280 8349 | w www.burycollege.ac.uk