Hi Marc,

I wanted to personally thank you for taking the time to provide your opinions.  Although, I personally believe your critique would have been more helpful had you to provided some specific and productive improvement ideas and examples.

It’s interesting that since requesting the feedback, this morning, we received more than 200 positive feedback submissions and requests for more information.  This also includes requests for formats of taxonomies and the glossary for load into other systems (both which have also generated positive feedback).

While you personally believe that the grid doesn’t help people, please note that it originated from data provided by numerous very big brand enterprises that already use such tools to manage their RM efforts.  It would appear that their RM stakeholders, at a minimum, disagree with your positions.

So, given your single negative critique there is a ratio of greater than 200:1 for people who disagree with you.  Please do not feel offended if we continue to work with them.

By the way, since you felt the need to personally attack our web site, please note that we’re constantly working to improve it.  I did check your web site and noticed that, after approximately six years of existence, it has yet to register enough traffic to even be considered noteworthy by measurement sites like Alexa.  You may want to work on that before attacking other sites.

Again, thank you for your contributions.

My Best,

Frank
--
Frank Guerino, Chairman
The International Foundation for Information Technology (IF4IT)
http://www.if4it.com
1.908.294.5191 (M)




From: Marc Fresko <[log in to unmask]>
Organization: Inforesight Limited
Reply-To: Marc Fresko <[log in to unmask]>
Date: Monday, November 9, 2015 at 11:51 AM
To: <[log in to unmask]>
Subject: Re: RM Control Grid - a short review

Executive Summary

 

I looked at this grid.  Oh dear.  Not a good use of electrons.

 

In a bit more detail

 

We’ve seen self-promotional postings here from this “institute” posting before.  Every two years at about this time of year in fact.  I recall commenting in 2013 that most of the institute’s site content could be seen as spurious (I am choosing my words, um, delicately).  This is more of the same, or at least some might say so (is that delicate enough?)

 

The “grid” itself is a small Excel spreadsheet.  It invites you to list all your record types, one Excel row per type. The value it purports to add is by proposing 50 metadata attributes for each record type, and the idea is that you populate the metadata for each of your record types (yes, 50 for each!)  Good luck with that.  Fortunately (for the amount of work required) or unfortunately (for the credibility of the grid) many of the attributes are not normally related to record types.  If you understand your RM, this might prompt some idea or thought you did not previously have, but the benefit would be slight for most.  If you don’t understand your RM, it will not be helpful and in some cases will be positively unhelpful.  Or so some indelicate folk might say.

 

The grid is backed up by a glossary which is awful (no need for delicacy here).  The definitions are confused, confusing, internally inconsistent, and (at least arguably) wrong in material respects.  They contain errors of every kind I can think of: spelling, grammar, clarity, correctness, completeness…  if you doubt me, try to follow through the definitions of “Record” and “Record Item” then their usages in other definitions. Better yet, don’t – it is not a fruitful use of time.

 

Some people might say (if they lack a certain delicacy) that the worst thing about this grid is the website on which it is hosted.  Much of it contains of hundreds and hundreds of definitions, mostly useless, unnecessary and seemingly machine-generated.  Avoid with glee.

 

Sorry.

 

Marc Fresko

 

 

 

From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Frank Guerino
Sent: 09 November 2015 11:59
To: [log in to unmask]
Subject: RM Control Grid

 

Hi All,

 

(Apologies for cross-posting.)

 

For those interested, we’ve been putting together a Records Management Command, Control and Communications Grid (a.k.a. a RM Control Grid).  The grid currently consists of over 50 control attributes, with a metadata dictionary and term glossary.  The goal is to help Records Managers across different enterprises reuse and track key common RM data.

 

If anyone is interested in using it or providing feedback to help improve it, the document can be found at the download location: http://www.if4it.com/download-records-management-control-grid/.  Download does require free registration with the site but doing it this way allows us to better control versioning and distribution.

 

If interested in more detail, there is also a correlating blog post with some more descriptive information about the grid located at: http://www.if4it.com/records-management-rm-control-grid/

 

We hope you find it useful and we look forward to any feedback you might be able to offer.

 

My Best,

 

Frank

--
Frank Guerino, Chairman
The International Foundation for Information Technology (IF4IT)
http://www.if4it.com
1.908.294.5191 (M)

To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]

To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]