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Has any work been put into uniform indexing of scanned records? At present (or at any rate before 1.4.13) every practice seemed to be doing their own thing – and even within a practice looking for information within a series of scanned letters was very time comsuming. If there is going to be a national roll-out of digitising old records, how will this – and the re-indexing of already digitised records/letters – be managed? How is this being handled in Scotland? Mary Hawking Booking is open for the PHCSG AGM & Annual Conference 15th/16th October 2015 http://phcsg.org/agm-and-annual-conference-2015/ Will I be seeing you there? _____ From: GP-UK [mailto:[log in to unmask]] On Behalf Of [log in to unmask] Sent: 05 September 2015 08:23 To: [log in to unmask] Subject: Re: Electronic records / Lloyd George Envelopes This is exactly why my practice - on behalf of my entire CCG (69 prActices) put in a bid for digitising of Lloyd George Records (using St Helen and Knowsley's e-LGS http://www.e-lgs.sthk.nhs.uk/Pages/Home.aspx) through the Infrastructure Improvement bid. But the number of hoops, caveats, riders and constrictions placed by NHS-England made it impossible to progress. So short sighted! Mike Sent from my iPhone5 (iOS8) On 3 Sep 2015, at 09:05, Walter Tim (FALKLAND SURGERY) <[log in to unmask]> wrote: There should be support. If every practice could scan and destroy all their notes (supposing...) then utilise the space in the surgery thereby released, imagine the total estate/floorspace it would release. Apart from everything else we probably have 20-25m2 put over to Lloyd George storage. Enough for 1-2 consulting rooms etc.... Multiply by x,000 practices. I spoke with Lord Darzi about it some years ago and he was interested but it got lost in the snowstorm of other stuff I guess... -- Tim (work email) Falkland Surgery Monks Lane Newbury RG14 7DF Tel 01635 279972 Fax 01635 279973 In surgery most days _____ From: GP-UK [[log in to unmask]] On Behalf Of mark westwood [[log in to unmask]] Sent: 03 September 2015 00:23 To: [log in to unmask] Subject: Re: Electronic records / Lloyd George Envelopes Agree no national support to retro scan. There is a whole area in my opinion GP 2 GP not perfect No quality check on transfer of doc man practices. S1 printed output is Horlicks .. No agreed HSCIC format for output ..visually it is a 'mare Surely on someone's task list to sort? Mark On 2 Sep 2015 1:46 pm, "Andrew Lee" <[log in to unmask]> wrote: We frequently receive records for newly registered patients that are supposedly entirely electronic but they transfer by printing out and we find there's lots of information missing because they haven't printed out everything eg letters, and we also find many records coded as summarised that have important diagnoses /events uncoded and information is only found in the paper record. Trouble is that the weakest link for any practice (and for patients) is the stewardship of the records by the practice(s) before you. _____ From: Sarah Graham <mailto:[log in to unmask]> Sent: ý02/ý09/ý2015 12:56 To: [log in to unmask] Subject: Electronic records / Lloyd George Envelopes Hi everyone Very interested in your views on this... I've been discussing the issue of electronic records…and subsequently the lack of need for the paper ‘Lloyd George envelopes’ which have been used for many years. My view is that once paper records have been scanned into the system and checked to ensure that they have scanned 100% correctly…there is no need to keep the corresponding paper records. There was some resistance to this approach from some quarters as it was felt that the paper Lloyd George envelope should still be retained...this seems at odds with the push to 'paperless NHS' by 2018…but did get me thinking. Am I missing something? Does the paper envelope need to be retained for tracking reasons? Of course - I need to make it clear - if paper records have not been scanned and are only available in paper medium, then this is a different matter altogether - they need to be retained. What I’m wondering is…in terms of the practice you are in, do the paper records get used anymore? Is it a case of much is electronically scanned / held and there is minimum requirement for paper? Do the paper envelopes provide a tracking system that would be lost if we destroyed it? Any thoughts / concerns gratefully received! **************************************************************************** **************************************** This message may contain confidential information. If you are not the intended recipient please inform the sender that you have received the message in error before deleting it. Please do not disclose, copy or distribute information in this e-mail or take any action in reliance on its contents: to do so is strictly prohibited and may be unlawful. Thank you for your co-operation. 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