We are still discussing this at the moment as all our students are on O365 but all staff email is currently internal.

 

The discussion is continuing between PI’s, ethics and us in IT Services.

 

We (IT Services and PI’s ) believe that the O365 platform should be considered as part of the University email provision and is therefore regulated as part of our normal T&C’s.

Our guidance / policy, on such information entails secure email, so users would make a call whether they are Confidential / Restricted or Open.

 

However to engrain this into standard email behaviour is still challenging, but we are pushing this when new staff / PGR students attend inductions.  Our Med School runs a compulsory course on data security ( which has been created by our legal offices ), but they are the only college ( out of 5 ) that do this,  I think our Life Science College will also start to do this.

 

Regards,

 

 

 

Dear Aslam

I'd be interested to know how you have dealt with the behavioural issues around email in the cloud.  Users will use email for storing information, some of which can be highly sensitive.  And yet we are all being encouraged to migrate to O365

 

Jeremy Harrington | IT Director

The Institute of Cancer Research | 15 Cotswold Road | Belmont | Sutton | Surrey | SM2 5NG

 

Tel: +44 (0)208 722 4055 | Mob: +44 (0)7919 282029

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Making the discoveries that defeat cancer

 

-----Original Message-----
From: Research Data Management discussion list [mailto:[log in to unmask]] On Behalf Of Aslam Ghumra (IT Services, Facilities Management)
Sent: 31 July 2015 09:22
To: [log in to unmask]
Subject: Advice on cloud services

 

We currently advise that data which is sensitive should not be put onto any form of 'cloud services', but if there is a real need to share and they cannot do so any other practical way, then then to encrypt it before it is added.  The download is then limited by date and the number of download tries.

 

Aslam Ghumra

Research Data Management

T: 0121 414 5877

Skype : JanitorX

 

The Institute of Cancer Research: Royal Cancer Hospital, a charitable Company Limited by Guarantee, Registered in England under Company No. 534147 with its Registered Office at 123 Old Brompton Road, London SW7 3RP.

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