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I think the answer will be very much split along the lines of those who just do HER stuff, and those who do HER and other stuff ie DM and/or Countryside advice. The latter will have less time for enhancement as casework has external deadlines. HER work doesn’t – except Searches, and we don’t get so many of those that I can’t do anything else.
Even if you just do HER stuff (as I do) then you still have to prioritise, and also stay focussed – it’s easy to start enhancing a record for one reason and then try and sort out the other issues with it at the same time.
But then it depends on if you start an enhancing a record from the Record, or using a particular source. What I mean is if you’re going to sort out Record X then you’ll look at numerous Sources. If your starting from using Source Y to enhance records, then you need to make sure you don’t sort out everything else that’s wrong with X that ISN’T related to Y.
I also think methods are less transferable than you think – as they will depend very much on the vagaries of how the system developed (who entered what when) and what relevant Sources are.
Trying to keep things on track – if answering this you could focus on it on Enhancement based on reconciliation with EH records, that would be particularly useful.
So with that in mind – I haven’t done much of that.
I have tended in the past just to cross reference. If I decide that HER 12 is the same as NRHE 45 – I create a cross reference (and nowadays a hot link to Pastscape) but don’t actually merge the record information. That’s a lesser priority I think than making that link.
Best wishes
Nick Boldrini
Historic Environment Record Officer
Ext 267008
From: Issues
related to Historic Environment Records [mailto:[log in to unmask]] On
Behalf Of MacLean, Sarah
Sent: 20 November 2014
11:18
To: [log in to unmask]
Subject: [MASSMAIL] Re: E
Conference Day 4 - If this goes ahead, What is the most efficient
method?
Dear all,
Over the course of the conference many of you have raise the issue of resources to undertake a reconciliation exercise. Lucie, Vanessa, Rachel and Liz have all made useful points about how long it would take to reconcile the data and the lack of time available to do this for a number of HERs. This is not new - as Ben has pointed out the SHINE project faced these problems also.
Crispin has put forward one idea of trying to resolve the lack of time/resources available to some HERs. However, at the risk of taking the discussion off on a slight but relevant tangent (apologies!), I wonder how HERs are tackling the issue of a balance between responding to data requests/providing planning advice etc with actually maintaining the data. I appreciate many of you don't feel you are not striking the balance you want but any methods you use might be useful for other HERs to know and could help identify what works and what doesn't going forward.
Just a thought!
all the best
Sarah
Sarah MacLean
Heritage Information Partnerships Supervisor
English Heritage
From: Issues
related to Historic Environment Records [mailto:[log in to unmask]] On
Behalf Of Williams, Elizabeth
Sent: 20 November 2014
11:01
To: [log in to unmask]
Subject: Re: E Conference
Day 4 - If this goes ahead, What is the most efficient method?
I agree with Rachel, and I think this needs to be recognised that reconciliation of records will be a long-term project/task for many HERs.
Liz
Liz Williams
Heritage and HER Officer
Conservation Team, Development Services
Planning, Economy & Housing Directorate, Northumberland County Council
County Hall, Morpeth, NE61 2EF
Tel: 01670 622656
Email: [log in to unmask]
Web: www.northumberland.gov.uk
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From: Issues
related to Historic Environment Records [mailto:[log in to unmask]] On
Behalf Of Rachel Grahame (Tees Archaeology)
Sent: 20 November 2014
10:49
To: [log in to unmask]
Subject: Re: E Conference
Day 4 - If this goes ahead, What is the most efficient
method?
I think for us, a relatively small service with a bespoke HER, option 3 would be the only viable option. I would much rather clean the data as it went into the HER, rather than dump it in then go through cleaning it. This would have the advantage of letting me update our records as I went along, creating one 'good' record rather than having a potentially 'bad' out of date record with a duplicate NRHE record sitting alongside it. I would rate the accuracy of option 3 more highly than the efficiency of options 1 and 2.
But as others have pointed out, where I would find the time might be a problem!
Rachel
Rachel
Grahame
Archaeologist (HER)
Tees Archaeology, Sir William Gray House, Clarence Road, Hartlepool, TS24 8BT
Email [log in to unmask] | Tel 01429 523457 | www.teesarchaeology.com
*Please note I normally work Monday-Thursday*
From: Issues
related to Historic Environment Records [mailto:[log in to unmask]] On
Behalf Of Nick Boldrini
Sent: 20 November 2014 08:58
To:
[log in to unmask]
Subject:
[HERFORUM] E Conference Day 4 - If this goes ahead, What is the most efficient
method?
Hi folks
Thanks for all the contributions yesterday. Today’s focus for discussion is this - If this goes ahead, What is the most efficient method?
So here is a post to get things going
If it is decided to go ahead with the download of data from the NRHE to HER’s, there then needs to be a mechanism to match records, and get into the HER any additional information from the NRHE – whether for partial records or completely new records.
Three main options have been suggested – summarised below.
1) Full import
2) Supervised Import
3) Manual Accessioning
1) Full import
In this method some basic matching of records can be carried out using eg NMR numbers recorded in the HER or HER numbers recorded in the NRHE. The data for the HER area is sent to the HER in an agreed format. A widget is then used which extracts the data from the NRHE format and imports it into the HER.
Some Pros –quick transfer time (done in one go); all data is accounted for (everything is imported)
Some Cons – the data will be dirty and post import cleaning will be needed; there will likely be created many duplicate records; there would need to be a number of import widgets made for HBSMR plus each bespoke HER; tracking of progress would be difficult
2) Supervised Import
This is similar to method 1, except that there is more flexibility in the import process. There may also be more tools to help try and match up records based on certain criteria. The key difference is that as part of the import process the HER Officer will have to make decisions about data, possibly in batches. So they could look at a number of records tag them to import, or to wait further work, and then every so often they could press import for the records agreed.
Some Pros – still relatively quick transfer time (in batches); data matching means more able to control/limit duplication of records
Some Cons – still post import cleaning needed; there would need to be a number of import widgets made for HBSMR plus each bespoke HER, and these would be more complex to design; tracking of progress would be difficult
3) Manual Accessioning
The NRHE data is published on line. HERs visit the relevant website and manually match records between the HER and NRHE. Relevant data is copied and pasted from the NRHE to the HER. As this is done the NRHE record is “ticked off” and is no longer displayed on the website.
Some Pros – Much more control of data transfer, limiting duplication; records are cleaned as you go; easier to track progress; only one ICT solution needed – the website – which is platform independent
Some Cons – Slower transfer time; more possibility of data not being transferred due to HERO decisions
Are there other options for the transfer of data? Which method would you favour? Are there other pros and cons not considered?
Best wishes
Crispin Flower & Nick Boldrini
Exegesis/HBSMR Durham County Council/Bespoke HER Users Group
best wishes
Nick Boldrini
Historic Environment Record Officer
Archaeology Section
Design and Historic Environment Team
Planning Service
Regeneration and Economic Development
Durham County Council
County Hall
Durham
DH1 5UQ
Tel: 03000 267008
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