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Hi all
Can I just urge a word of caution with passwords. If you forget or lose your password in this sort of situation, there is no way of retrieving it. 

I cannot tell you the number of documents that this has happened to in various companies where I have worked. I have had loads of emails where no one can gain access, procedures and policy too. We sometimes put passwords on to protect the content from being altered.

The password might seem memorable today but in three years time....

Regards
Jane
07710080947
www.workingwellsolutions.com 
Looking after the 'elf' in health and safety. Out now
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On 11 Sep 2014, at 10:24, "Libby Hassanali" <[log in to unmask]> wrote:

I work in an area of high security and have been advised to send the password in a separate email; that is a safe way apparently.
Libby

On 11 Sep 2014, at 10:04, "Hazel Archer" <[log in to unmask]> wrote:

Hi

Any report sent to individuals or management we password protect. I send the password by text to mob phone. It works well for us!

Cheers H


Please be advised that all e-mail communication relevant to assisting in the management of the OH process will be entered into the individual's OH file. This may therefore be disclosed to the client under the Data Protection Act (1998).





-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Joanna Edwards
Sent: 11 September 2014 09:52
To: [log in to unmask]
Subject: [OCC-HEALTH] issuing passwords for access to emailed reports

Dear All

We send employees a copy of their report by email wherever possible. Up until now we have not password protected these documents but want to do so.

We have sorted out a way of password protecting PDFs but now need to consider a simple and time effective way of issuing passwords to employees.

Can I ask what methods you use please?

Many thanks

Jo

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