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A question about versions of documents within a SharePoint EDMS environment.

 

This is the scenario. 

 

A policy document x sits on the system for all to see.

The policy is then updated

There are now 2 policy documents x on the system for all to see.

The policy is again updated

There are now 3 policy documents x on the system for all to see

 

You need to retain the earlier versions so you can place actions taken relating to that which the policy covers during the time that a particular version was live in their context.

 

However, how do you ensure people look at the right version?

 

Is the only answer to change the filename and title to indicate when it was live?

 

Regards

 

Meic

 

Meic Pierce Owen  AMIRMS

Council Records Manager

Legal Services

Chief Executive’s Service

Perth and Kinross Council

Council Building

No2 High Street

Perth

Perthshire PH1 5PH

 

Tel: 01738-475732

Email: [log in to unmask]

 

 

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