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Hi Verena Just to re-iterate previous suggestions: It might be worth individual trusts approaching their local County records office - as they may be interested in getting the paper copies and keeping them safe. As for digital versions - HER's in some places may be interested, but again that would have to be locally agreed - eg we would be interested in getting copies of some of the information, and adding it to the HER, but wouldn't be interested in all of it. As for the actual digitisation - there are Archaeology Data Service guides on this, and they may be interested in any archives produced. Best wishes Nick Boldrini Historic Environment Record Officer Ext 267008 From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Verena McCaig Sent: 10 July 2014 13:03 To: [log in to unmask] Subject: Digitising Archives - advice needed! Hello All Wonder if this most excellent Forum can help!? As you may know, we work with County Gardens Trusts across England to give them support and information towards their work on the conservation of historic designed landscapes. We've had a number of queries about digitising their archives - they gather huge amounts of research information (which of course we encourage them to share with the HERs in a suitable format!), but this is reaching a critical mass in spare bedrooms and sheds... For example, I have received this query from one county: "We are looking to digitise our archives - journals, newsletters, minutes, accounts, photos, etc and I wonder if you could give us any guidance on what other Trusts have done or indeed if there's a regular supplier of such a service available via the Association. Looking ahead to when we've converted from paper to digital, does the Association have a virtual database on which they could be stored, or is there another organisation that would like to add them to their database? Again, any guidance on what other Trusts do would be much appreciated." Neither the AGT or Garden History Society have such archive systems - only a lot of paper! We'd be really pleased to receive your advice/ideas, essentially appropriate for really quite small voluntary organisations, or for some sort of central service that we might usefully look into, budgets permitting... Very many thanks! Verena Verena McCaig Historic Landscape Project Officer The Association of Gardens Trusts / The Garden History Society 70 Cowcross Street London EC1M 6EJ 07904 608553 www.gardenstrusts.org.uk<http://www.gardenstrusts.org.uk/> PLEASE NOTE: My usual working days are Mondays, Tuesdays and Friday afternoons. Follow us on Facebook and Twitter! www.facebook.com/historiclandscapeproject<http://www.facebook.com/historiclandscapeproject> / @leapthehaha CGT MEMBERS: Join the discussions and exchange ideas at the Historic Landscape Project CGT Web Forum - open to all CGT members through a simple registration process: http://www.gardenstrusts.org.uk/hlp.html ________________________________ Help protect our environment by only printing this email if absolutely necessary. The information it contains and any files transmitted with it are confidential and are only intended for the person or organisation to whom it is addressed. It may be unlawful for you to use, share or copy the information, if you are not authorised to do so. If you receive this email by mistake, please inform the person who sent it at the above address and then delete the email from your system. Durham County Council takes reasonable precautions to ensure that its emails are virus free. However, we do not accept responsibility for any losses incurred as a result of viruses we might transmit and recommend that you should use your own virus checking procedures.