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Hi Sarah (and others) Thanks for the replies so far Actually, using Validation fields for checking Volunteer work is also something I have been doing - when they edit records, I get them to change the status back to Unchecked, and only change them when I have had a chance to look at them Best wishes Nick Boldrini Historic Environment Record Officer Ext 267008 From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Sarah Orr Sent: 30 July 2014 12:30 To: [log in to unmask] Subject: [MASSMAIL]Re: Validating records I have perhaps gone off on my own path without checking how Validation should be used, but I now use this HBSMR field to sift out what I want on Heritage Gateway, and also as a quick checker on how accurate stuff is before I send it out in enquiries. So instead of Checked and Unchecked, I've got values of Exclude (only a few sensitive sites in here), Needs Editing, Include and Include but not checked (meaning I think it's probably OK but haven't had time to look properly). Together with a date this is quite useful (ie without a date I think it's not). It's also a way of going through records created by volunteers. Best wishes Sarah Orr Historic Environment Record Officer Culture and Environmental Protection West Berkshire Council Market Street Newbury RG14 5LD (01635) 519805 | Ext 2805 | [log in to unmask]<mailto:[log in to unmask]> http://info.westberks.gov.uk/HER ________________________________ From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Sam Mellonie Sent: 30 July 2014 12:12 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Validating records A while ago I set all my HER monument validation statuses to unchecked (we did not have any revoked records, which made the query easy to write/run). Now, when I get a record out of the boxfiles for whatever reason (and subject to time/inclination) I will go through all the record material, check everything is written up on the record card (lots of stuff has just been put into the boxes over the years and never collated), check all the info is also recorded in HBSMR, add information to the monument description box (we are on V4) and then change the status to checked. When I create a new record it is obviously a far quicker process, but once I've finished compiling the record in digital and paper form I also make the record status 'checked ok'. So far I've validated about 6.5% of the record (*sigh*), but I am being very strict with people now about not just dumping stuff in box files. From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Nick Boldrini Sent: 30 July 2014 12:05 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Validating records Hello HERO's The HER is down so am staring out the window thinking great thoughts - honestly. Anyway, one thing I have been pondering is Validation of HER records and what is meant by that. So in HBSMR (sssss) I know there was Validation fields, but I wonder where the idea came from and what people take it to mean? Can't find it mentioned in IFP (in a quick trawl), its briefly mentioned in the HER Audit spec (2011 v3.1), but not really defined, same in the benchmarks For some things it's easy - Sources/Events- as they don't change, so once you have created/finalised them they are unlikely to be updated. But I am pondering if we should have levels of Validation (for Heritage features/Monuments) to reflect the fact that the record might have been checked to make sure it's been filled in right, but may not have been updated to extensively trawl new Sources added since the last enhancement? Ideally this should happen as you go, but in practice for records that may need a lot of work, I sometimes just link to a new Source, and don't extract all the info. If you all reply to wish my HER is speedily restored, I'll understand, but any thoughts on this are welcome tar Best wishes Nick Boldrini Historic Environment Record Officer Ext 267008 ________________________________ Help protect our environment by only printing this email if absolutely necessary. The information it contains and any files transmitted with it are confidential and are only intended for the person or organisation to whom it is addressed. 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