Dawn

To the best of my knowledge there is no proscriptive you must store in Fireproof cabinets. I would look at it under Principle 7 i.e. is it appropriate to store the information in fireproof cabinets bearing in mind the retention for such records as well.

Regards

David Bridge
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From: Dawn Waller <[log in to unmask]>
To: [log in to unmask],
Date: 16/04/2014 08:56
Subject: Fire proof cabinets
Sent by: The Information and Records Management Society mailing list <[log in to unmask]>

Currently we are storing our adoption records (and nothing else) in fire proof cabinets and we need to move these records from their current location soon. I have questioned why they have to have fire proof cabinets - "we always have" was the answer. Those in my team who have been here longer than me do not know either. Having investigated this I cannot find any written instruction (in law or guidance) to keep adoption records specifically in a fire proof safe. The nearest evidence I can find is "case records set up by the agency together with the indexes to them shall be kept in a place of special security" in the The Adoption Agencies Regulations 1983. So the question is where is it stated that adoption records HAVE to be stored in fire proof cabinets. If not then how is a "place of special security" defined. Regards, Dawn To view the list archives go to:https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UKTo unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]

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