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Dawn To the best of my knowledge there is no proscriptive you must store in Fireproof cabinets. I would look at it under Principle 7 i.e. is it appropriate to store the information in fireproof cabinets bearing in mind the retention for such records as well. Regards David Bridge _________________________ _________________________ _________________________ _________ Records Manager | Rheolwr Cofnodion Records Management | Rheolaeth Cofnodion Lifelong Learning | Dysgu Gydol Oes Flintshire County Council | Cyngor Sir y Fflint _________________________ _________________________ _________________________ _________ Tel | Ffôn | 01352 702178 Email | Ebost | [log in to unmask] Secure e-mail|Ebost [log in to unmask] _________________________ _________________________ _________________________ _________ http://www.flintshire.gov.uk | http://www.siryfflint.gov.uk http://www.twitter.com/flintshirecc | http://www.twitter.com/csyfflint From: Dawn Waller <[log in to unmask]> To: [log in to unmask], Date: 16/04/2014 08:56 Subject: Fire proof cabinets Sent by: The Information and Records Management Society mailing list <[log in to unmask]> Currently we are storing our adoption records (and nothing else) in fire proof cabinets and we need to move these records from their current location soon. I have questioned why they have to have fire proof cabinets - "we always have" was the answer. Those in my team who have been here longer than me do not know either. Having investigated this I cannot find any written instruction (in law or guidance) to keep adoption records specifically in a fire proof safe. The nearest evidence I can find is "case records set up by the agency together with the indexes to them shall be kept in a place of special security" in the The Adoption Agencies Regulations 1983. So the question is where is it stated that adoption records HAVE to be stored in fire proof cabinets. If not then how is a "place of special security" defined. Regards, Dawn To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] ********************************************************************** Opinions advice, conclusions and other information in this message that do not relate to the official business of Flintshire County Council shall be understood as neither given nor endorsed by it or on its behalf, and consequently Flintshire County Council shall bear no responsibility whatsoever in respect thereof. Deellir na fydd unrhyw safbwyntiau, na chynghorion, na chasgliadau nac unrhyw wybodaeth arall yn y neges hon, nad ydynt yn berthnasol i waith swyddogol Cyngor Sir y Fflint, yn cael eu cynnig na'u cadarnhau ganddo nac ar ei ran, ac felly ni fydd Cyngor Sir y Fflint yn derbyn unrhyw gyfrifoldeb am y rhannau hynny o'r neges. ********************************************************************** To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]