Hi Brenda,
If you hold the information, you are processing it. Ask why are you holding the information and for what purpose? If you can decide that it is your data, then I would imagine you have a requirement to release especially as the child is under 12.
Other information to consider:
Are you sure the parent is not 'estranged'? Are both parents still the legal guardians? Etc. etc.(There's has to be a reason for the request and it's not usually a 'nice' one in my experience).
_____________________________________________________________________________________________________________________
Stephen Cotterill
Procurement & Technical Officer x3296
Broxtowe Borough Council
Resources Directorate
Council Offices, Foster Avenue,
Beeston, Nottingham, NG9 1AB
Tel: 0115 917 7777
Fax: 0115 917 3577
www.broxtowe.gov.uk
View our procurement page at: www.broxtowe.gov.uk/procurement
View our contracts notice board: www.sourcenottinghamshire.co.uk
Payments to Suppliers are published at http://www.broxtowe.gov.uk/paymentstosuppliers
Internal Users only - View our Procurement Intranet page at: http://intranet/index.aspx?articleid=9665
Internal Users only - View our Information Management Intranet page at: http://intranet/index.aspx?articleid=9529
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Brenda Scourfield
Sent: 29 July 2013 09:17
To: [log in to unmask]
Subject: [data-protection] School records
A parent made a request to a school for the attendance record of his child before the summer holidays commenced. The school didn't respond within the 15 school days - in fact hasn't responded at all. The school has now closed for the summer holidays. As the local authority we also hold this child's attendance record. The parent is complaining and asking us to supply a copy. Can we ? Should we ? Should we contact the Head Teacher during the break ?
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask] All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
DISCLAIMER:
This email and any attachments are confidential and intended solely for the use of the individual to whom it is addressed. If you are not the intended recipient be advised that you have received this email in error and that any use, dissemination, forwarding, printing or copying of this email is strictly prohibited.
If you have received this email in error please contact the IT Service Desk at Broxtowe Borough Council on [log in to unmask] or telephone 0115 917 3194.
Senders and recipients of email should be aware that, under current legislation, the contents may be monitored and will be retained. The contents of the email may have to be disclosed in response to a request.
This disclaimer confirms that this email message has been swept for the presence of computer viruses.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
