Dear Georgie, the employee has to apply to whoever is the “data controller” for those health records (e.g. counselling manager?) and request a copy under the Data Protection Act; either parts of or whole record- they need to specify. It is called a “subject access data request”. Attached is a useful guide from the ICO.

 

Kind Regards,

Tim Ellis RN, SPCHN (OH), PgDip OH
Occupational Health Advisor

Edward Herbert Building (EHB)

Loughborough University
Leicestershire
LE11 3TU

Telephone: 01509 222851

Mobile:      07917 053340

Fax:           01509 222852

http://www.lboro.ac.uk/admin/hse/occupational/

http://www.lboro.ac.uk/service/health-wellbeing/

 

 

 

 

From: georgie boyd [mailto:[log in to unmask]]
Sent: Monday, May 13, 2013 6:49 PM
Subject: Requesting copy of counseling notes

 

Dear List,

A member of staff has requested a copy of counselling notes from our department.

The question is :

does the employee complete OH consent form to obtain her counselling notes which was left behind by counsellor who left and left the notes there OR is there a specific process for releasing counselling notes. The notes are not part of OH notes.

Thank you for your help
Georgie

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