 |
 |
Hi Everyone,
At Hull we’re fortunate to have our online appointments linked to our academic databases and students book appointments themselves online. We also use Springshare (LibCal) for students to book onto our workshops. I like the idea of the mobile recording keeping.
Regards
Paul
From: learning development in higher education network [mailto:[log in to unmask]] On Behalf Of Eddie Naylor
Sent: 02 May 2013 11:08
Hello Courtney,
At University Campus Suffolk we were in a similar situation requiring the keeping of records for the attendance at our skills workshops and drop-in sessions.
We gave a presentation at the Plymouth conference this year showing how we are using mobile card readers to capture student details from their ID cards. This shows who attended and at what time, and together with additional topic swipe cards, what topic they came to see us about.
These details are, later, uploaded to our university management information system so that we can tie all the information together and provide some quite meaningful statistical analysis.
I hope this is useful.
Regards,
Eddie Naylor
Learning Development
University Campus Suffolk
Ipswich IP4 1QJ
From: learning development in higher education network [mailto:[log in to unmask]] On Behalf Of Courtney Hopf
Sent: 02 May 2013 10:46
To: [log in to unmask]
Subject: Re: These may seem like silly questions, but ...
Hi All,
My team has had to develop some pretty intensive data recording systems over the last few years, both because of huge, rapid growth in demand, but also because we’ve had to prove to management the necessity of hiring more staff. We now have an Access database that records a large amount of information, but we are far from perfecting our systems. Ideally we’d like to do card swiping – and would love to hear from those who use it – but budget code freezes are preventing that sort of thing at the moment.
We offer drop-ins, appointments, centralised workshops, special events, and workshops/lectures in the academic schools. For all but the last on this list we record each individual student who attends, including student number, gender, status (home/int’l, full time/part time), whether they speak English as a first language, level, and academic school. For in-school workshops we record details about the workshop and just the total number of students in attendance.
We initially take this data by having students fill out a record form, which is then input manually into our database by our team and our administrator. This meant, though, that we had a backlog of paper to be entered until about halfway through term 2. Once a student record is entered, though, any further visits they make are quick to put in. Also on the plus side, we now have an excellent database that shows us unique student visits, plus total visits, and it allows us to pull out reports on virtually anything you could ask for (our quantitative analysis/SPSS adviser is a legend and set the whole thing up).
Finally, for our writing and learning appointments, we recently started using LibCal, by Springshare. Our Library uses LibAnswers, another product of theirs, and we’ve found them to be a great and responsive company. LibCal is fab, and we’ve set it up so that students put in all the information above at the point of booking. This eliminates a lot of paper usage, and saves a lot of time. For next year, we’re working on how we can set up LibCal so that we can export all the data into an Excel file and pop it straight into our database.
Sorry for the novel, but as you may have guessed I’m quite fascinated by this kind of thing. Happy to answer any questions if anyone wants to get in touch directly.
Best wishes,
Courtney
Dr. Courtney Hopf
Acting Academic Skills Manager
The Library
Brunel University, Uxbridge, Middlesex, UB8 3PH
01895 266106
From: learning development in higher education network [mailto:[log in to unmask]] On Behalf Of De, Debbie
Sent: 02 May 2013 10:18
To: [log in to unmask]
Subject: These may seem like silly questions, but ...
Good morning all,
Feeling inspired/confident in view of the recent prompt for discussion, the team at Aston have a few questions about monitoring the number of students who visit Learning Development Centres (or equivalents) in your institution(s):
i) How do you monitor the number of students who visit your centres? (for example, do any of you use a form of card swiping system?)
ii) What are the pros and cons of the systems which you do use?
iii) Do you record the number of students who use the various services which you offer? For example, we have a maths drop in centre and wonder what the most efficient (and least intrusive) way of capturing data on students and their needs is.
iv) Many of you will also offer workshops, room bookings and one-one appointments and we are keen to learn about the practical day to day booking systems which you use and similar to the above, whether or not these systems help you capture data.
Any advice, musings and experiences would be welcome.
Thank you in advance,
Debbie De
Learning Advisor
Learning Development Centre
Aston University
Birmingham
B4 7ET
______________________________________________________________________
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.symanteccloud.com
______________________________________________________________________University Campus Suffolk is the trading name of University Campus Suffolk Ltd. Registered in England and Wales, company number: 05078498.
Registered Address: Waterfront Building, Neptune Quay, Ipswich, IP4 1QJ
______________________________________________________________________
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.symanteccloud.com
______________________________________________________________________
**************************************************
To view the terms under which this email is
distributed, please go to
http://www2.hull.ac.uk/legal/disclaimer.aspx
**************************************************