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Rest the original on a piece of paper with the reference noted on the paper/a slip adjacent, before photographing. This, along with the image file name reflecting the reference for the item will give you "belt & braces". deirdre Deirdre Wildy Head of Special Collections & Archives The McClay Library Queen's University Belfast 10 College Park BELFAST BT7 1LP Email: [log in to unmask] Tel: +44 (0) 28 9097 6218 ________________________________________ From: Archivists, conservators and records managers. [[log in to unmask]] On Behalf Of Pam Cranston [[log in to unmask]] Sent: 02 May 2013 14:01 To: [log in to unmask] Subject: Re: Numbering of documents for exhibition Photograph the original & number the image On 2 May 2013, at 12:38, Liz Taylor wrote: > Dear colleagues > > We have some Gertrude Jekyll letters, some written on both sides and some of several pages (mostly on quite thin paper), which are to be loaned out shortly for an external exhibition. Currently these are not numbered in any way. They are likely to be fairly popular as exhibition items and I am wondering if there is a better way of identifying them with their unique reference number, rather than writing on them in 2B pencil – which may detract from their visual impact. > > Has anyone found a way around this that still ensures the item is identifiable, should it for any reason go astray? > > Thanks. > > Liz > ----------- > Liz Taylor > Archivist > RHS Garden Wisley > Woking > Surrey GU23 6QB > > Direct line: 01483 479 782 > Email: [log in to unmask] > > Contact the list owner for assistance at [log in to unmask] > > For information about joining, leaving and suspending mail (eg during a holiday) see the list website at > https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra Contact the list owner for assistance at [log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra Contact the list owner for assistance at [log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra