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1. Only publications whose full text is lodged in an institutional repository, and is either open access or scheduled to be automatically made open access in compliance with the next requirement, will be eligible to be cited in support of ERA submissions after 1 January 2016
2. Books and book chapters, and research outputs other than journal and conference artices, are exempt from the open access requirement, but not the lodgement requirement. Journal and conference articles must be made open access as soon as possible, but no later than six months after publication for biological and medical articles, one year for other sciences, and two years for the humanities and fine arts. Either the final draft (NISO term: AM or Accepted Manuscript) or the published form (NISO term: VoR or Version of Record) is acceptable.
3. If an article is published with open access, then a repository entry with full metadata and a link to the open access version of the full text is acceptable in meeting the requirement. A copy of the full-text is not required.
4. The ARC will move to eliminating HERDC metadata collection, and ERA RODA full text collection, from 1 January 2016, instead harvesting the data direct from university repositories.
5. Universities are responsible for ensuring compliance. Non-compliance may cause omission from the ERA.
...11. We propose to treat as ‘open access’ publications those which meet all of the following criteria:
deposited in the author's own institutional repository (see paragraph 13) immediately upon publication, although the repository may provide access in a way that respects agreed embargos (see paragraph 15)
made available as the final peer reviewed text, though not necessarily identical to the publisher’s edited and formatted version...
12. We intend that work which has been originally published in an ineligible form then retrospectively made available in time for the post-2014 REF submission date should not be eligible, as the primary objective of this proposal is to stimulate immediate open-access publication....
15. Some publishers introduce embargo periods before work can be made available in an open-access form. Where embargoes apply we propose to determine eligible periods with regard to the practice of other major research funders at the time. Outputs will be eligible if they are still under an acceptable embargo at the REF submission date. The Research Councils are still developing their guidance on embargo periods in discussion with interested parties, including ourselves. We look forward to their decisions which, along with responses to this letter, will inform our final consultation proposals....