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Hi Helen, Here in Norfolk where we have about 15,000-20,000 finds recorded per annum, the majority of which are now entered into the PAS database, we import these into the HER, and set the output precision for all imported PAS records (as well as our older findspot records) to four figures. My understanding is that this was what was agreed with the PAS when the HER export was developed, and that no more detailed information should be given out to anyone. In Norfolk we have our HER data online, and anything with a four figure or lower output NGR does not get put on the online GIS. Best wishes, Alice --- Alice Cattermole Senior Historic Environment Officer (Records) Historic Environment Service Norfolk County Council Union House Gressenhall East Dereham NR20 4DR Tel. 01362 869281 Email [log in to unmask] <mailto:[log in to unmask]> Working days: Monday to Wednesday Visit the HER online at www.heritage.norfolk.gov.uk <http://www.heritage.norfolk.gov.uk/> From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Helen Wells (Archaeology) Sent: 16 April 2013 14:29 To: [log in to unmask] Subject: Portable Antiquities Scheme Hello everyone, Was wondering how everyone exported their PAS data. Yesterday I had a query from a contractor since I'd sent them a list of all the PAS finds within an area in spreadsheet form with 4 figure grid references. He said 4 figure grid refs were useless and wanted longer ones. As far as I recall, we're only supposed to give out 4 figures for PAS finds. Does everyone else do this? Are contractors supposed to apply on the PAS website for upgraded access so that they can get the 6 figure grid refs from there, rather than from us? We don't have the PAS stuff integrated, we have a GIS layer that I query and make a list for. I don't send a map since that's more exact than 4 figures, and also there are usually so many overlapping labels if it's busy that it's impossible anyway! Anyway, would be good to hear how others tackle this... Helen Wells Historic Environment Record Officer Leicestershire County Council Planning, Historic & Natural Environment, Leicestershire County Council, County Hall, Glenfield, Leics, LE3 8RA Telephone: 0116 3058323 / E-mail: [log in to unmask] ________________________________________________________________________ _______________________________________ This e-mail and any files transmitted with it are confidential. If you are not the intended recipient, any reading, printing, storage, disclosure, copying or any other action taken in respect of this e-mail is prohibited and may be unlawful. If you are not the intended recipient, please notify the sender immediately by using the reply function and then permanently delete what you have received. Incoming and outgoing e-mail messages are routinely monitored for compliance with Leicestershire County Council's policy on the use of electronic communications. The contents of e-mails may have to be disclosed to a request under the Data Protection Act 1998 and the Freedom of Information Act 2000. The views expressed by the author may not necessarily reflect the views or policies of the Leicestershire County Council. Attachments to e-mail messages may contain viruses that may damage your system. Whilst Leicestershire County Council has taken every reasonable precaution to minimise this risk, we cannot accept any liability for any damage which you sustain as a result of these factors. You are advised to carry out your own virus checks before opening any attachment. -- To see our email disclaimer click here <a href="http://www.norfolk.gov.uk/emaildisclaimer">http://www.norfolk.gov.uk/emaildisclaimer</a>