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Hi, I agree with the discussions you have been having. We would like to be able to delete lists when they are no longer used, especially for training purposes where someone may create a list as part of a training session that they have no intention of publishing, so to be able to just delete these would be great. I guess leading on from this it would be great to be able to have a test area within Aspire so that all training we do could be done in a separate area and then deleted, our VLE has a sandbox area that we can use to learn the system and experiment without it affecting what is seen in the "real" site and I think this would be a great feature if it were possible. I agree as well that it would be good to be able to un-archive a list, we have some modules that are not taught every year so we would wish to archive them and then reuse another year. Laura Laura Unwin Learning & Teaching Services Assistant David Wilson Library University of Leicester PO Box 248 University Road Leicester. LE1 9QD T: +44(0)116 252 3101 F: +44(0) 116 252 2066 E: [log in to unmask] W: www.le.ac.uk/library Winner of the 2012 THE Award for Outstanding Library Team Elite Without Being Elitist Follow us on Twitter http://twitter.com/uniofleicester From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of Annette Moore Sent: 17 March 2013 12:35 To: [log in to unmask] Subject: Re: Concept of 'archived' list in Aspire world Thanks for your thoughts on archived lists Victoria. As we have several years of lists on Aspire, it has become more of an issue for us. The oldest archived lists (where the course is no longer running) we would probably want the option to delete. Where the course is still running but the list is for a previous year, the archive function serves the purpose of removing the list from a search within Aspire. Our concern here is that archived lists are searchable on google and on Community Edition on Talisaspire.com and therefore contributing to the 'Related content' feature within Aspire. For example, a particular book Democratization by David Potter, appears on one of our current Aspire reading lists and the Related Content for this item in the item detail view indicates that it appears on 9 other lists at 6 institutions. However, all but one of these lists has been archived and it is not until you click through to the actual lists that you see that they are not lists for the current academic year. I do agree that there is a need to be able to delete lists, but also a need for more flexibility between statuses - to move more easily between different statuses so that published lists can be made draft and archived lists can become published or draft without having to copy them over. Annette Annette Moore Technical Services Librarian Library Building University of Sussex Falmer BRIGHTON BN1 9QL T: 01273 877046 E: [log in to unmask]<mailto:[log in to unmask]> ________________________________ From: Talis Aspire Users [[log in to unmask]] on behalf of Victoria Farmer (uls) [[log in to unmask]] Sent: 15 March 2013 15:39 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Concept of 'archived' list in Aspire world Hi Annette We have been using Aspire for about a year and a half and only have a very small number of archived lists but we use the archive option to remove published lists because there is no other option available. Every list we have in the archive section is a list that really we would like to be able to delete completely. This causes a number of problems / concerns for us and one of the issues is around the concept of an archived list. For me, and I am sure for many of our users, an archive is a store or a collection of documents / records and while this material is usually historical an archive often contains material that people want to access for various reasons. However as I stated above the lists we have archived are in fact lists we do not want anyone to see so this does not really match in with the idea of an archive. It has been stated that these lists are not findable / will not appear in search results (and that does seem to be the case) but it is concerning that these are showing up for you on the community edition. Of course if people bookmarked the link to the list they could also still find them and we have in the past found times when archived lists have appeared in the results on our general university search page (although this was solved by Talis at the time). Generally speaking a lot of our issues could be solved by giving us the option to delete lists completely. We would then perhaps use the archive to store lists that we would like to consult again in the future............although if we were to do this I think the terminology would need to be reviewed and perhaps the note at the top of the lists that says "this list has been archived" would need to be explained / expanded. I think I may have veered off from your original question a bit and I apologise for that but I hope this is interesting to some people as well. Kind Regards Victoria Farmer Liaison Librarian Georgina Scott Sutherland Library Robert Gordon University Garthdee Road Aberdeen AB10 7QE Tel: 01224 263475 Mobile: 07872 419170 For the latest library news visit our blog: Library Matters<http://blogs.rgu.ac.uk/> From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of Annette Moore Sent: 15 March 2013 13:20 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Concept of 'archived' list in Aspire world Something for discussion on a Friday afternoon... Now that we have been using Aspire for several years, we are approaching 1,000 archived lists - lists that we have set to Archive within Talis Aspire. However, as most of our lists have Access Control set to 'open to everyone' (although Licence is set to 'All rights reserved') our 'archived' lists are searchable and viewable on talisaspire.com Community Edition. We only recently realised this when we were alerted to the fact that our 'training' lists, although archived were all appearing on talisaspire.com! For us lists are set to archive as an alternative to making them unpublished (as this is not an option in Aspire) or possibly deleting the list (in the case of the numerous training lists). I have had to go through our old training lists and set the Access control to 'logged in users' only so that these are not open access lists on talisaspire.com. I feel the concept of 'archive' is somehow being missed within all of this and interested to hear how other libraries are handling lists on Aspire for previous years and thoughts on the impact of old lists appearing on Community Edition - isn't currency an issue here if archived lists are showing? Annette Annette Moore Technical Services Librarian The Library University of Sussex Brighton BN1 9QL T:01273 877046 E:[log in to unmask] ________________________________ To unsubscribe from the LIS-TALIS-ASPIRE list, click the following link: https://www.jiscmail.ac.uk/cgi-bin/webadmin?SUBED1=LIS-TALIS-ASPIRE&A=1 ________________________________ Robert Gordon University is The Sunday Times Best Modern University in the UK 2012 Robert Gordon University, a Scottish charity registered under charity number SC 013781. This e-mail and any attachment is for authorised use by the intended recipient(s) only. 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