Dear all
My previous e-mail has provoked a larger response than the first one, from people asking me to provide a summary of the responses I had. In hindsight I should have done that in the first place, sorry about that. So, here is a summary of the responses I had, and some links also:
Further reading includes
The Oral History Cataloguing Manual by M Matters, 1995, E D Swain's article '
Oral History in the Archives: Its Documentary Role in the Twenty-first Century' in The American Archivist, 2003, D M Lee, Film and sound archives in non-specialist repositories, Best Practice Guideline 6 (Society of Archivists, 2001); available online at http://www.archives.org.uk/images/Film_BPG.pdf, and Alan Ward's A Manual of Sound Archive Administration
Some other examples which I found especially useful include:
BT (search TCK at Fonds level)
www.bt.com/archivesonline
Saint Anthony’s College
http://www.sant.ox.ac.uk/mec/MEChandlists/GB165-0392-Robert-Hamilton-Collection.pdf
Essex Sound and Video Archive (Search SA44 / SA48)
www.essex.gov.uk/ero
Norfolk Sound Archive (search AUD/5/1/3 for a good example of a cataloguing entry, also including a link to play the file)
http://nrocat.norfolk.gov.uk/DServe/public/searches/nroadvanced.htm
Royal College of Nursing
http://archives.rcn.org.uk/CalmView/Record.aspx?src=DServe.Catalog&id=T%2f19
British Postal Musem and Archive
http://catalogue.postalheritage.org.uk/dserve/dserve.exe?srch_AnyText=audio&dsqWords=Phrase&srch_AltRefNo=&dsqCmd=SearchBuild.tcl&dsqIni=Dserve.ini&dsqServer=localhost&dsqApp=Archive&dsqDb=Catalog&btnSearch=Search
The advice I've had is to make sure that I provide lots of details about the recording at item level, to allow the user to navigate through potentially lengthy recordings. A lot of technical information about the recording will need to be provided, such as recording details and the format of the available recording. Any sensitive information that needs to be removed from the recording should also be highlighted on the catalogue. With regards adding sound files, copyright clearance will be required before doing so, and MP3 and WAV formats seem to work well, although they can take up a lot of server space. Any problems with the quality of the recording, or damage the case/carrier it is in, can also be highlighted in the catalogue.
The next step for us at Lord's is to use Adlib to add a number of free-text fields to parts of the catalogue, such as 'Duration', 'Recording notes', 'Recording equipment', 'Copyright', and then create cataloguing guidelines in order to catalogue the audio material to a consistent standard. Then we can look at starting the cataloguing process.
I hope this e-mail helps. Thanks to all who e-mailed me. Have a good weekend.
Robert
Date: Tue, 2 Oct 2012 14:17:07 +0000
From:
[log in to unmask]Subject: FW: Cataloguing audio material
To:
[log in to unmask]
Dear all
Further to my earlier e-mail I wanted to thank all those who have kindly taken the time to respond to the enquiry I posted last week. I have had some very useful and beneficial replies and seen some excellent examples of audio cataloguing which will greatly assist me in preparing to develop guidelines for cataloguing our audio archive. The next step for me will be to work with Adlib to make alterations to our software package, to reflect audio-visual requirements and include the fields we now wish to create. Thanks again for your help!
Kind regards
Robert
From:
[log in to unmask]To:
[log in to unmask]Subject: Cataloguing audio material
Date: Mon, 24 Sep 2012 11:15:12 +0000
Dear all,
I am posting to ask if anyone has any advice or guidelines for cataloguing audio material that they would like to share with me? We are currently in the process of putting together plans to catalogue our audio archive, approximately 150 CDs of oral history interviews, using ISAD(G) as a basis. I have tried to find some examples online but without much success. If anyone could send me some examples or guidelines off the list to my e-mail address below, I would be very grateful.
Thanks in advance
Regards
Robert Curphey
Marylebone Cricket Club
[log in to unmask]
www.lords.org
Lord's Ground | London | NW8 8QN
'MCC - Keeping Lord's World Class'
Please consider the environment - do you really need to print this email?
Contact the list owner for assistance at
[log in to unmask] For information about joining, leaving and suspending mail (eg during a holiday) see the list website at
https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra