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If it's any help that's what I heard too, But sorry cant reference it, Have you checked in Kloss ? -----Original Message----- From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Stephanie Foster Sent: 06 September 2012 11:33 To: [log in to unmask] Subject: [OCC-HEALTH] Security of OH Records Dear List Can I ask for your advice My office is being moved to the first aid room and I have some concerns re privacy, confidentiality and security of notes. I am putting my case together to ask for part of the first aid room to be partitioned off with a lockable door. I don't know where I have got the idea from. But I was under the impression notes should be stored in a lockable cabinet in a lockable room. Is this correct and can anyone give me the legal/ data protection rational that I can quote for this. Current suggestion is that they be stored in locked cabinets and that first aiders and managers will have access to the room via fob access. Second question. I work for several businesses that are part of the same group. Each business is managed separately and there is no central OH provision, each company organises their own in house provision. One business is splitting creating a new company, but will remain part of the group. Historically when moving notes from one business to another (even though It's still me who provides OH) I ask for written consent. HR is arguing that as they are all part of the same group it shouldn't be necessary. For the members of staff who will be part of the new business should I request consent to move their notes to the new business. All views greatly appreciated ******************************** Please remove this footer before replying. OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH ***************************************************************************** The information in this email and in any attachment(s) is commercial in confidence. If you are not the named addressee(s) or if you receive this email in error then any distribution, copying or use of this communication or the information in it is strictly prohibited. Please return it to the sender and delete all copies. Thank you. Whilst e-mail and attachments are virus checked Gloucestershire Healthcare Community does not accept any liability in respect of any virus which is not detected. Please note that any views or opinions presented in this email are those of the author and do not necessarily represent those of their respective organisation. 2gether NHS Foundation Trust : http://www.2gether.nhs.uk Gloucestershire Primary Care Trust : http://www.glospct.nhs.uk Gloucestershire Hospitals NHS Foundation Trust : http://www.gloshospitals.org.uk ***************************************************************************** ******************************** Please remove this footer before replying. OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH