 |
 |
| Title | Duration | Notes to explain |
| Exams documentation | ||
| Paperwork | ||
| Attendance Lists from exams | 12 months | Previous academic year in archive and current academic year in exams office |
| Feedback forms from exams | 12 months | Previous academic year in archive and current academic year in exams office |
| Declaration forms for students not bringing their Student ID cards | 12 months | Previous academic year in archive and current academic year in exams office |
| Coursework | 12 months | Return to teaching departments for distribution to students after appeals closing date, normally October from Summer |
| Estimated Entry and Estimated Grades documentation | 12 months | Previous academic year in archive and current academic year in exams office |
| Access arrangement application paper copies | 24 months | 2 academic years worth if enrolled again then sent to archive |
| Special Consideration documentation | 12 months | Previous academic year in archive and current academic year in exams office |
| General Awarding Body correspondence | 12 months | |
| Confirmation of entry or registration listings/forms | 12 months | Or when results have been issued whichever is sooner, keep for 2 years if 2 yr programme |
| Results from Awarding Bodies | 36 months | Shred after end of the 3 years |
| Returned certificates | 12 months | Previous academic year in archive and current academic year in exams office |
| BTEC Student Report Forms and certificate listings | 5 years | Shred after end of the 5 years |
| Online examination feedback forms | 12 months | Previous academic year in archive and current academic year in exams office |
| Copies of certificates for other areas of the College e.g. WPL, School links, NEET etc | 12 months | Previous academic year in archive and current academic year in exams office |
| Computer files | Duration | Notes to explain |
| Access arrangement spreadsheet on K drive | 24 months | |
| Tracking spreadsheets on K drive for Awarding Bodies | 24 months | |
| Examination Timetables - online and written | 24 months | To compare attendance rates etc. |
| Title | Duration | Notes to explain |
| General documentation | ||
| Completed student correspondence | Destroy immediately | |
| Pending student Correspondence | Until completed | |
| Completed memos and emails | Destroy immediately | |
| Pending memos and copies of emails | Until completed | |
| KIT Meetings with Manager | Ongoing | |
| Team Meeting Minutes | Ongoing | |
| Professional Meetings Minutes | 12 months | |
| Financial Information e.g. orders and invoices | 7 Years | Finance keep records |
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Stockport College was established under the Further and Higher Education Act 1992 and is an exempt
charity for the purposes of the Charities Act 1993.
Stockport College, Wellington Road South, Stockport. SK1 3UQ
VAT Registration 611574558
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Be green, keep it on screen!