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IN NHS England I think, like everything, it depends on the journal; whether the journal is on the US Prohibited list or not. Provided that it is permissable to make a copy or scan under the licence, there is no limit on the making of multiple copies if they are required for a single occasion (eg a book club). If the article is scanned, it must be sent to a secure internal (includes nhs.net) email address. From the Licence: 4.1 The Licensee must own or, where a Library Service Provider is providing services to the Licensee, that HEI or other Library Service Provider must own, an original and/or copyright-fee-paid copy of any Licensed Material it copies or scans under the terms of the Licence. 4.2 No Licensed Copy shall exceed the greater of 5% of any item of Licensed Material, or: (a) In the case of a periodical publication, two (2) whole articles in any single issue or, where the issue or a substantial part of it is dedicated to a particular theme, any number of articles dealing with that particular theme; or (b) in the case of a published report of judicial proceedings, the entire report of a single case; or (c) in the case of a book, one chapter. 4.3 Licensed Copies of the same Licensed Material made for a single occasion or purpose shall be treated as one copy and Clause 4.2 interpreted accordingly. I take 4.3 to mean that multiple copies can be made of up to 2 articles from a single (permitted) issue or as many articles as deired from a themed (permitted) issue. So, if asked, our library might well make 20 copies of an article for a Journal Club under the Licence. The key is to check all of your journal subscriptions against the excluded works & excluded categories and find out if any are excluded. We have checked ours & even the US-published titles we take can be scanned or copied under the licence. Of course, even if a US-published journal may not be scanned or photocopied under the licence, a single article can still be photocopied by us under Library Privilege (Copyright Act 1988, and the requester must sign a declaration form) or by the library user under Fair Dealing (Copyright Act 1988). What they are not then permitted to do under the Act is to make multiple copies. However, I can only advise the user that they would be breaking the law were they to make multiple copies and refuse to make the multiple copies myself. If they choose to go off and make multiple copies, I can't actually stop them. In practice, I have only come up with a problem on a single occasion when someone wanted us to make multiple copies of an article obtained from the British Library. I advised them that it was illegal unless they obtained a copyright-paid copy and they chose a different article for the Journal Club. With regard to electronic articles: this will depend upon the licence you have. The easiest way round it is to send a hyperlink to each person for them to make their own copy (access via Athens/user name password, etc). However, I suspect that it might be possible to justify producing multiple copies of an electronically-accessed article solely if all recipients could, legally, have printed their own copy of the article, as you could argue that you are merely acting as an agent on their behalf. However, I'm not a legal expert & I don't think there's actually any case law precedent on this topic. Regards Tricia Rey Library Services Manager Queen Victoria Hospital NHS Foundation Trust East Grinstead Tel: 01342 414266 Mailto:[log in to unmask] ________________________________ From: UK medical/ health care library community / information workers [mailto:[log in to unmask]] On Behalf Of Huss Lesley Sent: 26 July 2012 14:17 To: [log in to unmask] Subject: Re: Journal articles for group discussions Hello all, What do other NHS England libraries do regarding this? We were under the impression we could email out multiple copies for journal clubs etc as long as it was within the NHS email network. Kind regards, Lesley H. Lesley Huss Librarian Medical Directorate Birmingham Community Healthcare NHS Trust Smallwood Library Moseley Hall Hospital Alcester Road Birmingham B13 8JL Tel: 0121 466 6282 Fax: 0121 466 6281 Email: [log in to unmask] <blocked::mailto:[log in to unmask]> Web: http://www.base-library.nhs.uk <http://www.base-library.nhs.uk/> Intranet: http://nww.bhamcommunity.nhs.uk/about-us/divisions-and-directorates/nurs ing-and-therapies/library-services/ This e-mail and any files transmitted with it are private and confidential. If you have received it in error you must not use, copy, disclose or store the information contained within this email or attachments. Please notify the sender immediately by using the reply function and permanently delete what you have received. The statements and opinions expressed in this message are those of the author and do not necessarily reflect those of Birmingham Community Healthcare NHS Trust. 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Incoming and outgoing email messages may be monitored in accordance with the Telecommunications Regulations 2000 and Human Rights Act 2000. ________________________________ --- On Wed, 25/7/12, Bernadette Coles (Velindre - Library) <[log in to unmask]> wrote: From: Bernadette Coles (Velindre - Library) <[log in to unmask]> Subject: Re: Journal articles for group discussions To: [log in to unmask] Date: Wednesday, 25 July, 2012, 11:27 Hi Sarah The Wales CLA licence is slightly different to England's I think and only applies to NHS Wales owned content: The licence permits: 1. Photocopying 2. Scanning 3. Copying of unaltered digital content, e.g. a PDF file from electronic subscriptions or scanned articles circulated by email. and includes Common examples of where you might need to make and distribute copies internally within your organisation include: 1. To share with colleagues at meetings or briefings 2. For internal training purposes, e.g Journal Clubs, nurse teaching sessions, students on placement etc Of course if they want non-NHS Wales material (ie British Library items) then you are back to obtain copyright cleared documents> see user info for CLA licence here http://www.cla.co.uk/licences/licences_available/nhs/nhs_wales/licence_s upport Bernadette Bernadette Coles Site Librarian / Llyfrgellydd Safle Cancer Research Wales Library / Llyfrgell Ymchwil Canser Cymru Velindre Cancer Centre / Canolfan Ganser Felindre Velindre NHS Trust / Ymddiriedolaeth GIG Felindre Whitchurch / Yr Eglwys Newydd Cardiff / Caerdydd CF14 2TL Tel / Ffon: 02920 316291 Fax/Ffacs: 02920 316927 email/e-bost: [log in to unmask] <http:[log in to unmask]> ________________________________ From: UK medical/ health care library community / information workers [mailto:[log in to unmask]] On Behalf Of Catherine Pritchard Sent: 25 July 2012 11:18 To: [log in to unmask] Subject: Re: Journal articles for group discussions Hi Sarah Try again without attachment... (If anybody would like a copy of our journal club leaflet please let me know) I provide articles for journal club. The copyright restrictions as we understand them (under the CLA NHS England licence, so may be different for you in Wales) is: * Print (NHS purchased): photocopy 1 article from an issue x multiple copies [NHS owned copies gained from ILL can also be copied multiple times] * All NHS e-journals (Core Content, regional & local): not allowed to print / photocopy multiple times. Not allowed to email full text to people. Each participant should access and then print / download their own copy. Kind regards Catherine Catherine Pritchard Librarian JET Library Leighton Hospital Middlewich Road Crewe CW1 4QJ 01270 612538, internal X3172 [log in to unmask] <http:[log in to unmask]> From: UK medical/ health care library community / information workers [mailto:[log in to unmask]] On Behalf Of Sarah Bruch (Hywel Dda Health Board - ) Sent: 25 July 2012 10:58 To: [log in to unmask] Subject: Journal articles for group discussions Hello, Just a quick question. I'm involved with a group within my hospital that often ask me for fulltext journal articles to discuss during their MDT meetings. I'm just wondering how everyone else understands copyright to work with regard to this issue. They would need me to email multiple people the same article for discussion at the next meeting or just for follow up information. If anyone out there is in a similar position i would be very grateful for any advice. Thanks, Sarah Enw/Name: Sarah Bruch BSc (Hons), MScDip Teitl/ Title:Rheolwr Gwasanaethau Gwybodaeth Ysbyty Tywysog Philip/Prince Philip Hospital Knowledge Services Manager Llyfyrgell/Library Ysbyty Tywysog Philip/Prince Philip Hospital Dafen Llanelli Sir Gaerfyrddin/Carmarthenshire SA14 8QF Ffon/Tel: 01554 783467 Facs/Fax: 01554 749301 Did you know there is a book club in the Library at PPH on the last Thursday of every month? See our blog at http://princephiliphospitallibrarybookc.blogspot.com/ <http://princephiliphospitallibrarybookc.blogspot.com/> and get in touch with Library staff if you would like to join. Gwasanaeth Chwilio ar gyfer Llenyddiaeth Os nad ydych yn gallu dod o hyd i'r gwybodaeth yr ydych yn chwilio am, beth am ddefnyddio'r Llyfyrgell? Rydum yn gallu chwilio am unrhyw llenyddiaeth ar gyfer gweithwyr Bwrdd Iechyd Hywel Dda am ddim. Danfonwch e-bost a gofynwch am ymchwiliad llenyddiaeth. Literature Search Service If you can't find the information you're looking for why not try the Library? We can perform searches for Hywel Dda Health Board staff free of charge! Simply email us and ask for a literature search. Search the Library catalogue: click here http://health-library.cf.ac.uk/ <http://health-library.cf.ac.uk/> ____________________ INFORMATION NOTICE Please check for viruses before accessing this email and any attachments. This email and any attachments may contain confidential information and is intended only to be seen and used by the named addressee(s). However, even if confidential, the information contained within it may be subject to public disclosure under the Freedom of Information Act (2000), unless it is legally exempt from disclosure. If you are not a named addressee, any use, disclosure, copying, alteration or forwarding of this email and any attachments is prohibited. If you have received this email in error please notify the sender immediately by email or by telephoning 01342 414000 and permanently delete this email and any attachments from your system. The views expressed within this email and any attachments are those of the writer and are not necessarily the views or policies of Queen Victoria Hospital NHS Foundation Trust. Except as required by law, the Trust shall not be responsible for any damage, loss or liability of any kind suffered in connection with this email and any attachments, or which may result from reliance on the contents of this email and any attachments. If you wish to make a request for information under the Freedom of Information Act (2000), please send your request to [log in to unmask] Queen Victoria Hospital NHS Foundation Trust Website: www.qvh.nhs.uk E-Mail: [log in to unmask] Switchboard: 01342 414000 IT Support: 01342 414411 ______________________