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Duncan By checking the SRF's before I post them off ...... I hopefully have spotted any errors and omissions and queried and corrected them with the departments before teaching staff go off on their hols!! Just need to work out now when I can take some leave ???? Sue Brennan Examinations Officer Hertford Regional College Ware Campus Scotts Road Ware Herts SG12 9JF Tel: 01992411985 [log in to unmask]<mailto:[log in to unmask]> www.hrc.ac.uk<%20www.hrc.ac.uk%20> [cid:image001.png@01CD6A6B.2249CFC0] From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Duncan Buck Sent: 25 July 2012 13:34 To: [log in to unmask] Subject: Re: Edexcel online Sue Answering your point but for here, then the answer is No. Seemingly the last thing before leaving for their (well earned) holiday appears to be the completion of claims. This could be linked to the poor quality of completion of the claims ... How do you pre-empt the problems? Duncan >>> [log in to unmask] 25/07/2012 13:16 >>> Ummmmmm but are the Teaching Staff around during the summer when you start getting the BTEC queries coming in - especially in regards To UCAS students?? That was the problem I had in previous years so I now try to pre-empt that :/ Sue Brennan Examinations Officer Hertford Regional College Ware Campus Scotts Road Ware Herts SG12 9JF Tel: 01992411985 [log in to unmask]<mailto:[log in to unmask]> www.hrc.ac.uk<about:%20www.hrc.ac.uk%20> [cid:image001.png@01CD6A6B.2249CFC0] From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Claire Cotterill-Smith Sent: 25 July 2012 12:19 To: [log in to unmask] Subject: Re: Edexcel online Hi there, the teaching staff claim via edexcel online here at MKC.. there is no way we could manually claim 12,000 qualifications via edexcel online in the exams office. My theory was that they completed the SRF's and we just sent them straight off - it's not different. It should be the departments responsibility to ensure the claim is accurate and correct as far as I'm concerned. Claire From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Elaine Monks Sent: 25 July 2012 12:08 To: [log in to unmask] Subject: Re: Edexcel online Ditto Sue- dedicated member of staff in exams does this as part of his BTec role I think the only problem so far we've had with BTecs is finding out too late that U grades are no longer acceptable. The only thing I hate about BTecs is manually inputting the grades into the ILR. (My boss is old fashioned.) Elaine Monks Assessments & Achievements Manager Yeovil College - Exams National centre number 63459 * 01935 845523 * 01935 429962 * www.yeovil.ac.uk<http://www.yeovil.ac.uk/> From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Sue Brennan Sent: 25 July 2012 11:59 To: [log in to unmask] Subject: Re: Edexcel online Importance: High I have just finished checking all our SRF's!!! - and I do this on the basis that the tutors can't be trusted to complete them correctly (would never let them have access to Edexcel online!!!) Basically - I'm just checking to make sure that they have claimed the right number of units and that the boxes at the bottom are completed correctly. As it was silly things like this that held up our results in previous years Sue Brennan Examinations Officer Hertford Regional College Ware Campus Scotts Road Ware Herts SG12 9JF Tel: 01992411985 [log in to unmask]<mailto:[log in to unmask]> www.hrc.ac.uk<about:%20www.hrc.ac.uk%20> [cid:image001.png@01CD6A6B.2249CFC0] From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Amy Coombes Sent: 25 July 2012 11:37 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online That's the theory that we used, they can just as easily make a mistake on an SRF as on a screen, we don't check the SRFs one by one to ensure that they have completed them correctly, they just get given to us and we post them off. It happened at a time when Edexcel were talking about getting rid of paper SRFs a few years ago, and the solution was either we would process them all online and cause a delay to the attainment, or give tutors restricted access to process. Amy Amy Coombes Exams Officer Pontypool Campus Tel: 01495 333196 Fax: 01495 333130 E-mail: [log in to unmask]<mailto:[log in to unmask]> From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Susan Bond Sent: 25 July 2012 11:32 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online The Tutors write them on the SRF so what is the difference, audit trail is by authorised log-on and access rights, and quality checks by HODS. Regards Susan From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Duncan Buck Sent: 25 July 2012 11:24 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online Michelle What you do with QL is awesome but we do not have the resources in Exams to input the results, so like David we use a hybrid homegrown system - in our case using Excel spreadsheets. I am frankly shocked that anyone would let Tutors input results onto Edexcelonline as there is no audit trail visible to centres as to who enters what, hence the difficulty of validating the grades for audit purposes would be massive. Duncan Duncan Buck Exams Co-ordinator Herefordshire College of Technology DDI: 01432 365315 Int: x315 Group Email: [log in to unmask]<mailto:[log in to unmask]> Please remind students that NO Mobile Phones, iPods, MP3/4 players, or any device with electronic storage are to be taken into examination rooms, and that Photo ID has to be shown for all examinations >>> [log in to unmask]<mailto:[log in to unmask]> 25/07/2012 11:15 >>> We use Unit E, but most of the work happens outside of the MIS system! David Carlill Examinations Manager New College Nottingham ext 5651 (0115) 9121651 http://www.ncn.ac.uk/content/email_disclaimer.aspx From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Amy Coombes Sent: 25 July 2012 11:13 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online That sounds quite impressive, what MIS system do you use? For general info on the original question, we use a mixture of paper SRFs and tutors completing the grades online with restricted access. Thanks, Amy Amy Coombes Exams Officer Pontypool Campus Tel: 01495 333196 Fax: 01495 333130 E-mail: [log in to unmask]<mailto:[log in to unmask]> From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of David Carlill Sent: 25 July 2012 11:03 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online Hi Mark This year we sent all out achievement claims in the EDIFACT EDI format. We imported reg numbers in to our MIS system, then emailed out group SRF's. Curriculum completed the units numbers attempted and grades achieved - and we set up a template that converted this to the EDIFACT file format. It has saved hours - especially in terms of filing the SRF's, and not having to use Edexcel online during their peak periods. We can then do a weekly import of achievement data by matching reg number/ scheme code/ learning aim from the claim reporting section of Edexcel online against enrolment data - then get MIS to bulk update the achievements. Thanks David Carlill Examinations Manager New College Nottingham ext 5651 (0115) 9121651 http://www.ncn.ac.uk/content/email_disclaimer.aspx From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Mark Tate Sent: 25 July 2012 10:57 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online I'm waiting for my account manager at Edexcel to come back to let me know what's happened to all of mine! I've sent off several thousand and simply don't have the resources to input manually until Edexcel come up with a bulk upload solution (which they've been 'working on' in all the yrs working as an EO - 10yrs+) As a matter of interest how many of you in the Exams team do the input and how many is it the lecturing staff? Mark Tate Examinations Officer City of Bath College - J009 John Wood Building 01225 328662 P please consider the environment - do you really need to print this email? From: The FE Exams Network mailing list [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Vicky Buckle Sent: 25 July 2012 10:45 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online I have just spoken to Gemma at Edexcel and they are saying they cannot find any of our SRF forms that were sent over 3 weeks ago. What is going with this company Vicky Buckle Examinations Officer Bishop Burton College Beverley HU17 8QG Direct Dial: 01964 553026 Fax: 01964 553101 Email: [log in to unmask]<mailto:[log in to unmask]> From: Duncan Buck <[log in to unmask]<mailto:[log in to unmask]>> To: [log in to unmask]<mailto:[log in to unmask]> Date: 25/07/2012 10:34 Subject: Re: Edexcel online Sent by: The FE Exams Network mailing list <[log in to unmask]<mailto:[log in to unmask]>> ________________________________ Shirley / Mark We have the same issue here with SRFs that are still "in transit". The whole process of using SRFs is unconvincing, so hopefully we will complete our move online for next year. I am always worried about deleting the ULNs to get things through - presumably this results in the qualification record ceasing to be attached to the ULN and hence invalidates the theory of the ULN linking all the records together. Duncan Duncan Buck Exams Co-ordinator Herefordshire College of Technology DDI: 01432 365315 Int: x315 Group Email: [log in to unmask]<mailto:[log in to unmask]> Please remind students that NO Mobile Phones, iPods, MP3/4 players, or any device with electronic storage are to be taken into examination rooms, and that Photo ID has to be shown for all examinations >>> [log in to unmask]<mailto:[log in to unmask]> 25/07/2012 10:19 >>> Shirley Im having the same panic with SRFS - we sent a couple of large batches we sent end of June and still not showing. Edexcel say they have a large backlog and cannot confirm if they have them!! Great!! Mark Tate Examinations Officer City of Bath College - J009 John Wood Building 01225 328662 Pplease consider the environment - do you really need to print this email? From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Shirley Hallett Sent: 25 July 2012 10:21 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Edexcel online Hi Yes just about to ring them.I keep getting uln verification error in red?? I will let you know what they say. However we can still register etc. Also just checked some SRF results that we posted on the 6 July and they are not yet showing on Edexcel online??? Going to check this out to and will let you know. Thanks Shirley Shirley Hallett Examination Manager Warrington Collegiate Direct Line 01925 494450 extn 4450 Email: [log in to unmask]<mailto:[log in to unmask]> From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Cath Smith Sent: 25 July 2012 10:18 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Edexcel online Hi Is anyone else having trouble entering information on Edexcel Online this morning? 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