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We use our MIS system and change the stage code to a status of CERT and the stage date is the date we posted it out. Where a student has several certificates it can be recorded against each course using this method. The only problem we have is we cannot record COUC or NOP for each unit its just the final overall cert we record. If we require unit information we look at the awarding body website to see the date issued and that then gives us an approximate postal date. Michelle Michelle Lockett Administrative Officer MIS/ Exams Room G21 01606 720581 -----Original Message----- From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Mandy Ebrey Sent: 28 June 2012 16:42 To: [log in to unmask] Subject: The recording of the posting of certificates Hi Everyone I was just wondering how everyone kept a record of any certificates they posted out to students. At the moments we create a posting list which has the students address and what certificate is being posted. This is then saved under the date it has been posted out in the correct month. The list is printed and the post office date stamp it for us. We create a separate sheet for each qualification but if the student has more than 1 certificate this is recorded on the same sheet. If a student then phones up to enquire where their certificate is we check our post list to see when it was posted and to what address. I just wondered how everyone felt about the importance of keeping a specific record of posting and how they did it. Thanks For example Certified Mail 28th June 12 City & Guilds 3008-02 Level 2 Diploma in Hairdressing John Smith Mary Jones Xxxxxx xxxxxx Xxxxx xxxxxx Xxxxx xxxxx Sarah James Xxxxxx Xxxxxx xxxxxx Mandy Ebrey Senior Exams Clerk shrewsbury College Michelle Lockett [http://www.midchesh.ac.uk/sites/midchesh.ac.uk/files/midchesh2010_logo.png] Email: [log in to unmask] Mid Cheshire College Hartford Campus Chester Road, Northwich, Cheshire CW8 1LJ T: 01606 74444 F: 01606 720700 Visit our website: http://www.midchesh.ac.uk Disclaimer This E-mail transmission is confidential and intended for the addressee only. It may contain privileged and confidential information. If you are not the person or organisation to whom it is addressed, you must not look at its contents, copy or distribute or take any action in reliance upon it. Accordingly, Mid Cheshire College disclaims all responsibility and accept no liability ( including in negligence ) for the consequences for any person acting, or refraining from acting, on such information prior to the receipt by those persons of subsequent written confirmation. If you have received this E-mail in error, please notify the sender immediately by telephoning 00 44 (0)1606 74444. Please also delete the message from your computer. Any form of reproduction, dissemination, copying, disclosure, modification, distribution and or publication of this E-mail message is strictly prohibited.