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______________________________________ From: Ivison Fiona (RW3) CMFT Manchester Sent: 30 June 2012 21:37 To: Webster Craig Subject: RE: Movement of secure data I have some suggestions from colleagues on an online course: "I think it depends on the degree of privacy you need. - Why doesn't your colleague use USB flash memories? Lack of data protection? He/she can use an encryption software, such as Truecrypt.org - Another solution I would suggest is Dropbox. Arhive the documents in the Public folder, right click on file, copy public link. Dropbox has encrypted connection between various devices and the central storage. The archive could also be password protected with 7-zip." "Yes USBs are possible but some organisations use software to ensure only their devices can be opened on their network. Encryption is not optional if there is is any identifiable information incuded! (this would also apply to CDs, DVDs, etc) " Shared work area? can a protected area be set up so that it can be accessed from the other location? Use secure e-mail. Size limitations and file type restrictions are normally only triggered if the message is sent not created. They could create the message and save to draft - and then open their mail box at the other location. Message has not been sent and is safe on the mail server until opened but only available to the account holder. File compression tools - WINZIP etc can help and can also be used to encrypt to files when in transit (on moveable media or e-mail)" "Shared work area? It brings to think about VPN. If this practice will be often followed, you could setup a VPN server / secure gateway. VPN gateway example: Zyxel Zywall USG 20 / 50. Then you could access your files from anywhere. Prerequisites: Public IP, fixed public ip preferred." I have some experience with dropbox - access to pdf files after logging in to a host site. Seemed straightforward but I wasn't involved in setting up the access! Hope this is helpful. Fiona Fiona Ivison FRCPath Principal Biochemist Central Manchester University Hospitals NHS Foundation Trust Oxford Rd Manchester M13 9WL 0161 701 1203 07806 883960 ________________________________________ From: Clinical biochemistry discussion list [[log in to unmask]] on behalf of Webster Craig [[log in to unmask]] Sent: 29 June 2012 09:18 To: [log in to unmask] Subject: Movement of secure data Dear All, What are the rules on moving large amounts of lab data (100's MB) around? Emailing between NHS mail accounts is presumably out. Cheers Craig ------ACB discussion List Information-------- This is an open discussion list for the academic and clinical community working in clinical biochemistry. Please note, archived messages are public and can be viewed via the internet. Views expressed are those of the individual and they are responsible for all message content. ACB Web Site http://www.acb.org.uk Green Laboratories Work http://www.laboratorymedicine.nhs.uk List Archives http://www.jiscmail.ac.uk/lists/ACB-CLIN-CHEM-GEN.html List Instructions (How to leave etc.) http://www.jiscmail.ac.uk/ Privacy and Confidentiality Notice: The information contained in this e-mail is intended for the named recipient(s) only. It may contain privileged and confidential information. If you are not an intended recipient, you must not copy, distribute or take any action in reliance on it. If you have received this e-mail in error, we would be grateful if you would notify us immediately. Thank you for your assistance. Please note that e-mails sent or received by our staff may be disclosed under the Freedom of Information Act (unless exempt). ------ACB discussion List Information-------- This is an open discussion list for the academic and clinical community working in clinical biochemistry. Please note, archived messages are public and can be viewed via the internet. Views expressed are those of the individual and they are responsible for all message content. ACB Web Site http://www.acb.org.uk Green Laboratories Work http://www.laboratorymedicine.nhs.uk List Archives http://www.jiscmail.ac.uk/lists/ACB-CLIN-CHEM-GEN.html List Instructions (How to leave etc.) http://www.jiscmail.ac.uk/