Print

Print


Folks,

 

Further to this email thread…

 

What happens if a person leaves an organisation but their company email address is kept going and is still used by the company?  Is this covered by any rules and regs? 

 

Any advice appreciated.

 

Many thanks

 

Mark

 

 

Mark D. B. Humphrys

IT Services Manager

Norwich University College of the Arts

Francis House

3-7 Redwell Street

Norwich

NR2 4SN

 

DDI:  01603 756266

 

Skype:  nuca.itsm

 

 

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Broom, Doreen
Sent: 09 May 2012 10:50
To: [log in to unmask]
Subject: Re: [data-protection] retention of emails of ex-staff members

 

Hi Jackie

 

You've answered your question - retention schedule is 2 hyears.  You should be more concerned with the handover process to a new member of staff.

 

Doreen

 

Doreen Broom

Data Compliance Officer

Scottish Borders Council

Resources Department  - BTS

Tel: 01835 826516

e-mail: [log in to unmask]

 

 

 

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Barlow, Jackie
Sent: 09 May 2012 10:23
To: [log in to unmask]
Subject: retention of emails of ex-staff members

 

Dear colleagues,

 

I have received an enquiry about how long emails of ex-staff members should be retained.  (All our emails are automatically put into a vault after 6 weeks and then automatically destroyed after 2 years.)

 

Do colleagues close down email accounts of staff who have left after a certain time? 

 

I would be grateful for your input on this.

 

Many thanks

Jackie

 

 

Jacqueline Barlow ACIB MBA

University Records Manager

Secretary & Clerk's Office

3rd Floor, Tindal Building

Chelmsford Campus

Anglia Ruskin University

Bishop Hall Lane

Chelmsford

CM1 1SQ

 

Direct line:- 0845 196 4215

Email:- [log in to unmask]

Fax:- 01245 495419

 

 


 Please consider your environmental responsibility before printing this e-mail


Internet communications cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. Therefore, we do not accept responsibility for any errors or omissions that are present in this message, or any attachment, that have arisen as a result of e-mail transmission. If verification is required, please request a hard-copy version. Any views or opinions presented are solely those of the author and do not necessarily represent those of the College.

This email and any files sent with it are intended only for the named recipient and may be confidential. If you are not the named recipient please email the sender immediately then delete this message. You should not disclose the content, distribute or retain any copies of this message.


Norwich University College of the Arts,
Francis House,
3-7 Redwell Street,
Norwich, NR2 4SN.
Tel: 01603 610561
Fax: 01603 615728
www.nuca.ac.uk

NUCA Business Limited
Registered office:
Francis House,
3-7 Redwell Street,
Norwich, NR2 4SN.
Registered in England & Wales number 3001912

All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html

Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format):

All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body of an otherwise blank email to [log in to unmask]

Any queries about sending or receiving messages please send to the list owner [log in to unmask]

(Please send all commands to [log in to unmask] not the list or the moderators, and all requests for technical help to [log in to unmask], the general office helpline)