Folks,
Further to this email thread...
What happens if a person leaves an organisation but their company email address is kept going and is still used by the company? Is this covered by any rules and regs?
Any advice appreciated.
Many thanks
Mark
Mark D. B. Humphrys
IT Services Manager
Norwich University College of the Arts
Francis House
3-7 Redwell Street
Norwich
NR2 4SN
DDI: 01603 756266
Skype: nuca.itsm
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Broom, Doreen
Sent: 09 May 2012 10:50
To: [log in to unmask]
Subject: Re: [data-protection] retention of emails of ex-staff members
Hi Jackie
You've answered your question - retention schedule is 2 hyears. You should be more concerned with the handover process to a new member of staff.
Doreen
Doreen Broom
Data Compliance Officer
Scottish Borders Council
Resources Department - BTS
Tel: 01835 826516
e-mail: [log in to unmask]<mailto:[log in to unmask]>
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of Barlow, Jackie
Sent: 09 May 2012 10:23
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: retention of emails of ex-staff members
Dear colleagues,
I have received an enquiry about how long emails of ex-staff members should be retained. (All our emails are automatically put into a vault after 6 weeks and then automatically destroyed after 2 years.)
Do colleagues close down email accounts of staff who have left after a certain time?
I would be grateful for your input on this.
Many thanks
Jackie
Jacqueline Barlow ACIB MBA
University Records Manager
Secretary & Clerk's Office
3rd Floor, Tindal Building
Chelmsford Campus
Anglia Ruskin University
Bishop Hall Lane
Chelmsford
CM1 1SQ
Direct line:- 0845 196 4215
Email:- [log in to unmask]<mailto:[log in to unmask]>
Fax:- 01245 495419
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