OK thanks Emma.

 

I’m getting the message that we’re definitely swimming against the tide here, which helps explain some of the problems we are having. However when it works it really does work and some of our local contractors are being brilliant and supplying really good quality information that is a (relative) breeze to incorporate into the HER. We need to somehow get over the message that we are not asking for massive digital archives for the sake of it, but that there is a purpose for requesting the data in that form (ie they will have a reasonably up to date HER when they next come to do a search).

 

Thanks everyone. I shall keep working on them!

 

-----Original Message-----
From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Hancox, Emma (Archaeology)
Sent: 13 January 2012 15:32
To: [log in to unmask]
Subject: Re: Digital data from archaeological contractors

 

Sylvina,

We also require a digital PDF copy of reports to be submitted to the HER and we have scanned all our old grey literature (most of which is online thanks to contractors giving permission).

 

We haven't required any other digital data to be submitted, but some contractors do send us geophysical data, photographic archives etc.

Regards,

Emma

 

 

 

Afternoon Sylvina from sunny Devon

 

We now stipulate that we must be supplied with a hard coy of the report and a .pdf version (either emailed or on disc). We also request that they submit the report to OASIS. Although we are not actively working on our HER at present due to budgetary restraints, in the long term we will simply link these .pdf's of reports to the site's in question (well that's then plan anyway).

 

So far we haven't had too many problems with it, and we are scanning all our grey literature at present too.

 

Does that help at all?

Rachel

Rachel Broomfield
Historic Environment Officer (Tuesday, Wednesday & Friday)

Development Management
Planning Services
Plymouth City Council
Floor 9 Civic Centre
Plymouth
PL1 2AA
T: (01752) 305433 / 304397
E: [log in to unmask]
www.plymouth.gov.uk/planning

If you are thinking of submitting a planning application, speak with our officers about the Development Enquiry Service. You’ll receive excellent pre-application advice which will often save you time and money before making your final planning application:

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From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Sylvina Tilbury
Sent: Friday, January 13, 2012 2:48 PM
To: [log in to unmask]
Subject: Digital data from archaeological contractors

Hello everyone

 

A Friday afternoon question for you, as I sit here quietly tearing my hair out. To what extent do other archaeology services/HERs require archaeological contractors to supply them with digital data? A couple of years back we revised our reporting standards for developer-funded work to include an overt requirement not only for digital copies of reports, but also shapefiles of event and site extents, digital site gazetteers, digital photos and photographic registers. This allows us to streamline the process of getting information into the HER – crucial given our resource limitations - and prevents duplication and double keying of information.

 

It seems plain to us that reporting needs to move with the times and that the supply of digital information is something that should be standard in this day and age. However two years on I am still banging my head against a brick wall with many archaeological contractors who seem to have difficulty understanding even the basics of GIS or appreciating the benefits of supplying data to us digitally. I’m now wondering if we really are the only HER in the country with these types of requirements – surely not?

 

Thoughts? What do others do?

 

Thanks

Sylvina

Sylvina Tilbury | HER Officer | Historic Environment Team
Planning & Development Service | Highland Council |Glenurquhart Road | Inverness | IV3 5NX
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