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Sylvina, If it's any comfort, I think most of us would be asking the same thing if we had to deal with that many sites coming in! I have just under 2000 HER entries in total (0.1 entries per hectare, not including Maritime sites) spread over 23 "parishes". Although this number of records could be significantly increased with data enhancement for the likes of DMV's and SMV's, some of which are represented by single records, its never going to get close to the realms of 1000 records per year. Hugh Hugh Winfield Archaeologist and Historic Environment Record Officer Development Management Origin One, Origin Way Europarc, Grimsby North East Lincolnshire DN37 9TZ Tel: (01472) 32 3586 Fax: (01472) 32 4216 Access maps of the Archaeological and Historic sites, buildings and monuments in North East Lincolnshire here: http://isharemaps.nelincs.gov.uk/mynelc.aspx ________________________________ From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Sylvina Tilbury Sent: 13 January 2012 15:47 To: Winfield, Hugh Subject: Re: Digital data from archaeological contractors OK thanks Emma. I'm getting the message that we're definitely swimming against the tide here, which helps explain some of the problems we are having. However when it works it really does work and some of our local contractors are being brilliant and supplying really good quality information that is a (relative) breeze to incorporate into the HER. We need to somehow get over the message that we are not asking for massive digital archives for the sake of it, but that there is a purpose for requesting the data in that form (ie they will have a reasonably up to date HER when they next come to do a search). Thanks everyone. I shall keep working on them! -----Original Message----- From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Hancox, Emma (Archaeology) Sent: 13 January 2012 15:32 To: [log in to unmask] Subject: Re: Digital data from archaeological contractors Sylvina, We also require a digital PDF copy of reports to be submitted to the HER and we have scanned all our old grey literature (most of which is online thanks to contractors giving permission). We haven't required any other digital data to be submitted, but some contractors do send us geophysical data, photographic archives etc. Regards, Emma Emma Hancox Historic Environment Policy and Advisory Manager Worcestershire Archive and Archaeology Service Woodbury, Henwick Grove, University of Worcester WR2 6AJ Telephone: 01905 855474. Website: www.worcestershire.gov.uk/archaeology WAAS is moving to The Hive. The Hive opens Summer 2012 www.wlhc.org.uk <http://www.wlhc.org.uk> and will bring together a fully integrated public and University library, The Worcestershire Archive and Archaeology Service and Worcestershire Hub Customer Service Centre. The HER and Advisory Sections of WAAS will be closed to the general public from March 5th until Summer 2012 while we move to the new premises. During this period we will continue to provide advice and information via email and telephone as normal. Where available, sources referenced in Briefs and HER Searches will be emailed on request. It will not be possible to visit the HER or our library. From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Broomfield, Rachel (DEVELOPMENT & REGENERATION) Sent: 13 January 2012 14:56 To: [log in to unmask] Subject: Re: Digital data from archaeological contractors Afternoon Sylvina from sunny Devon We now stipulate that we must be supplied with a hard coy of the report and a .pdf version (either emailed or on disc). We also request that they submit the report to OASIS. Although we are not actively working on our HER at present due to budgetary restraints, in the long term we will simply link these .pdf's of reports to the site's in question (well that's then plan anyway). So far we haven't had too many problems with it, and we are scanning all our grey literature at present too. Does that help at all? Rachel Rachel Broomfield Historic Environment Officer (Tuesday, Wednesday & Friday) Development Management Planning Services Plymouth City Council Floor 9 Civic Centre Plymouth PL1 2AA T: (01752) 305433 / 304397 E: [log in to unmask] www.plymouth.gov.uk/planning If you are thinking of submitting a planning application, speak with our officers about the Development Enquiry Service. You'll receive excellent pre-application advice which will often save you time and money before making your final planning application: http://www.plymouth.gov.uk/homepage/environmentandplanning/planning/makingaplanningapp/developmentenquiry.htm ________________________________ From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Sylvina Tilbury Sent: Friday, January 13, 2012 2:48 PM To: [log in to unmask] Subject: Digital data from archaeological contractors Hello everyone A Friday afternoon question for you, as I sit here quietly tearing my hair out. To what extent do other archaeology services/HERs require archaeological contractors to supply them with digital data? A couple of years back we revised our reporting standards for developer-funded work to include an overt requirement not only for digital copies of reports, but also shapefiles of event and site extents, digital site gazetteers, digital photos and photographic registers. This allows us to streamline the process of getting information into the HER - crucial given our resource limitations - and prevents duplication and double keying of information. It seems plain to us that reporting needs to move with the times and that the supply of digital information is something that should be standard in this day and age. However two years on I am still banging my head against a brick wall with many archaeological contractors who seem to have difficulty understanding even the basics of GIS or appreciating the benefits of supplying data to us digitally. I'm now wondering if we really are the only HER in the country with these types of requirements - surely not? Thoughts? What do others do? Thanks Sylvina Sylvina Tilbury | HER Officer | Historic Environment Team Planning & Development Service | Highland Council |Glenurquhart Road | Inverness | IV3 5NX T: 01463 702503 | F: 01463 702298 | http://her.highland.gov.uk <http://her.highland.gov.uk/> You can now send us photos via our Flickr group: www.flickr.com/groups/her <http://www.flickr.com/groups/her> Facebook: www.facebook.com/HighlandHER <http://www.facebook.com/HighlandHER> Twitter: www.twitter.com/Highland_HER <http://www.twitter.com/Highland_HER> Unless related to the business of the Highland Council, the views or opinions expressed within this e-mail are those of the sender and do not necessarily reflect those of The Highland Council, or associated bodies, nor does this e-mail form part of any contract unless so stated. 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