Hello,

We used to have a hard copy register but in about 2005 we started using an Access database only. We input our old accessions into it and continued from there.

The advantages are many, one being that our website design allows us to upload selected fields from the register onto the website so that the public gets to know about our collections before they are catalogued and the catalogues put online. We have a cataloguing backlog (doesn't everyone?) and this is quite an elegant solution. The Accession Register entries show up on our site under 'Recent Acquisitions' (www.archifdy-ceredigion.org.uk, select from menu in the left). If a collection has been catalogued, a link to the catalogue will also appear with the register entry.

We do not use CALM or any proprietary cataloguing software at all; too expensive and not enough staff/resources to retroconvert and then make good use of it.

Best wishes,

Ania Skarżyńska

Archifyddes / Archivist

Archifdy Ceredigion Archives

-----Original Message-----
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Rebecca Sheldon
Sent: 10 January 2012 15:33
To: [log in to unmask]
Subject: Accession Register

Dear all,

We are coming to the end of our current hard copy accession register, and wondered what other people were doing to record incoming accessions. Currently everything goes in our hard copy register, and then into CALM as well. Does anybody just use CALM, and if so, do you print from here to obtain a hard copy register? On the other hand, is there anyone who doesn't use CALM, or other collections management software for this purpose and just relies on a hard copy?

Many thanks in anticipation,

Becky

Becky Sheldon

Archivist

Derbyshire Record Office

County Hall

Matlock

Derbyshire

DE4 3AG

Tel: 01629 538347

Keep up to date with the latest news and discoveries from the Derbyshire archives by subscribing to our blog at http://tinyurl.com/69bybmg

Contact the list owner for assistance at [log in to unmask]

For information about joining, leaving and suspending mail (eg during a holiday) see the list website at

https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra

Er y cymerir pob gofal posib i sicrhau cywirdeb unrhyw wybodaeth a chyngor a roddir yn yr ohebiaeth hon, ni dderbynnir atebolrwydd am unrhyw golledion a all godi o unrhyw gamgymeriadau sy'n gynwysedig ac fe'ch atgoffir o'r angen i chi ofyn am gyngor proffesiynol eich hun.

Bwriedir y neges ebost hon, ac unrhyw atodiadau iddi, at sylw'r person(au) y'i danfonwyd atynt yn unig. Os nad chi yw'r derbynnydd y cyfeiriwyd y neges hon ato ef neu hi, neu'r person sydd gyfrifol am drosglwyddo'r neges hon iddo ef neu hi, mi ddylech hysbysu'r anfonwr ar eich union. Oni bai mai chi yw'r person neu gynrychiolydd y person y cyfeiriwyd y neges hon at ef neu hi nid ydych wedi eich awdurdodi i, ac ni ddylech chi, ddarllen, copio, dosbarthu, defnyddio na chadw'r neges hon nac unrhyw gyfran ohoni.

O dan y Ddeddf Amddiffyn Data 1998 a Deddf Rhyddid Gwybodaeth 2000 gellir datgelu cynnwys y negest ebost hon.

While reasonable care is taken to ensure the correctness of any information and advice given in this correspondence no liability is accepted for losses arising from any errors contained in it and you are reminded of the need to obtain your own professional advice.

The information in this email and any attachments is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient, or person responsible for delivering this information to the intended recipient, please notify the sender immediately. Unless you are the intended recipient or his/her representative you are not authorised to, and must not, read, copy, distribute, use or retain this message or any part of it.

Under the Data Protection Act 1998 and the Freedom of Information Act 2000 the contents of this email may be disclosed. Contact the list owner for assistance at [log in to unmask]