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Just to point out that the purpose of a Freedom of Information request is to gain access to information that already exists/is recorded for business purposes by your organisation. If the enquirer is asking for information which you do not already collect/record then you can't supply it - the act does NOT oblige you to carry out research to create new information simply to respond to a request (i.e. researching figures for a speculative exercise about what fines would have been if some hypothetical situation occurred about which you don't collect data because it's a hypothetical situation.) Richard Richard Taylor BA MArAd, Archives & Local History Development Manager Tel: 07879 117218 My normal working days at City of York Council are Monday-Thursday From: lis-pub-libs: UK Public Libraries [mailto:[log in to unmask]] On Behalf Of Dash Graham Sent: 28 September 2011 12:43 To: [log in to unmask] Subject: Freedom of Information Request Has anyone else had this request from journalist Rebecca Seales? If yes, have you managed to answer all the questions? I'm finding it very difficult as there's obviously little understanding as to how fines/bill for replacement processes work. I would like to request information about the following: 1. How many public libraries are there in the borough? (Not including those in schools, universities, prisons, etc - just the number run for the general public.) 2. How many books, DVDs and CDs are currently overdue at these libraries? (If calculating this will exceed the cost limit, please give a figure for books only.) 3. What is the total estimated value of fines on these items? If the council caps its fines, please also give the figure which would theoretically be owed if they had not been capped. 3. Which are the five most overdue items at public libraries in the borough? In each case, please give the title, author, when the item was borrowed and the size of the fine attached to it. As above, where fines have been capped please outline what the fine would be if it had been allowed to increase unchecked. 4. If the council's libraries have had any books or other resources returned which were overdue by several years, I would be grateful for information on these cases. Thanks Graham Graham Dash, MCLIP, Library Services Manager (Systems & Development) Environment & Leisure Group, Leisure & Libraries London Borough of Sutton, Central Library, St Nicholas Way, SUTTON, Surrey SM1 1EA . Tel.: 020 8770 4763, Mobile: 07515137830, Fax: 020 8770 4777 Borough web site: www.sutton.gov.uk/index.aspx?articleid=907 Library Catalogue web site: www.sutton-libraries.gov.uk P Please consider the environment before printing this e-mail. This email and the information it contains are confidential and intended solely for the exclusive use of the individual to whom it is addressed. If you are not the intended recipient, this email should not be copied, forwarded, or printed for any purpose, or the contents disclosed to any other person. If you have received this email in error, please notify the London Borough of Sutton immediately on +44 (020) 8770 5000 or email [log in to unmask] and then delete the email. Although the London Borough of Sutton operates anti-virus programmes, it does not accept any responsibility for any damage whatsoever that is caused by viruses being passed. This message has been scanned for malware. * * * * * * * * * * * * Help protect the environment! - please don't print this email unless you really need to. * * * * * * * * * * * * This communication is from City of York Council. The information contained within, and in any attachment(s), is confidential and legally privileged. It is for the exclusive use of the intended recipient(s). If you are not the intended recipient(s), please note that any form of distribution, copying or use of this communication, or the information within, is strictly prohibited and may be unlawful. Equally, you must not disclose all, or part, of its contents to any other person. If you have received this communication in error, please return it immediately to the sender, then delete and destroy any copies of it. City of York Council disclaims any liability for action taken in reliance on the content of this communication.