Yep, I would agree there Phillip Kevin Giles KPG Professional Services 51 Unity Terrace Perth PH1 2BG Tel: 07413 934228 Web: http://www.kpgprofessionalservices.co.uk On 15/06/2011 11:10, Bradshaw, Phillip wrote: > s35(2) DPA > > Phillip Bradshaw > > > *Room CY5C, County Hall* > > Phone: 029 2087 3346 > Mobile : 07890 265987 > Fax: 029 2087 3349 > > > ------------------------------------------------------------------------ > *From:* This list is for those interested in Data Protection issues > [mailto:[log in to unmask]] *On Behalf Of *Stock, Sara > *Sent:* 15 June 2011 10:49 > *To:* [log in to unmask] > *Subject:* [data-protection] Accessing email for e discovery > > Dear all > > Advice please. A former member of staff is involved in an Employers > Liability claim against us. Our lawyers are asking for copies of all > emails sent to or from that ex staff member. My IT guys, quite > rightly, don't want to access anyone's emails without permission or > clear justification. Our insurance and risk folk advise me that there > is a duty on parties in a civil dispute to disclose electronic > documents including e-mails -- but where this duty is laid out and > what weight it has I do not know. > > I've got as far as thinking of asking permission from the former staff > member involved, or relying on schedule 2 part 6(1) legitimate > interests. The first only works if permission is granted, the second > feels flimsy. Anyone got any better ideas, please? > > Many thanks. > > Sara > > *Mrs Sara Stock* > > University Records Manager > > University of Essex > > Wivenhoe Park > > Colchester > > CO4 3SQ > > *T*+44 (0)1206 874853 > *E* sstock > > For general Freedom of Information queries please e-mail: foi ** > > (non-Essex users should add @essex.ac.uk to create full e-mail addresses) > > www.essex.ac.uk > > ------------------------------------------------------------------------ > > All archives of messages are stored permanently and are available to > the world wide web community at large at > http://www.jiscmail.ac.uk/lists/data-protection.html > > Selected commands (the command has been filled in below in the body of > the email if you are receiving emails in HTML format): > > * Leaving this list: send */leave data-protection/* to > [log in to unmask] > <mailto:[log in to unmask]&BODY=LEAVE%20data-protection> > * Suspending emails from all JISCMail lists: send */SET * NOMAIL/* > to [log in to unmask] > <mailto:[log in to unmask]&BODY=SET%20*%20NOMAIL> > * To receive emails from this list in text format: send */SET > data-protection NOHTML/* to [log in to unmask] > <mailto:[log in to unmask]&BODY=SET%20data-protection%20NOHTML> > > * To receive emails from this list in HTML format: send */SET > data-protection HTML/* to [log in to unmask] > <mailto:[log in to unmask]&BODY=SET%20data-protection%20HTML> > > All user commands can be found at > http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the > *body* of an otherwise blank email to [log in to unmask] > <mailto:[log in to unmask]> > > Any queries about sending or receiving messages please send to the > list owner [log in to unmask] > <mailto:[log in to unmask]> > > (Please send all commands to [log in to unmask] > <mailto:[log in to unmask]> not the list or the moderators, and > all requests for technical help to [log in to unmask] > <mailto:[log in to unmask]>, the general office helpline) > > ------------------------------------------------------------------------ > > ********************************************************************** > > Privileged/Confidential Information may be contained in this message. > If you are not the addressee indicated in this message (or responsible > for delivery of the message to such person), you may not copy or > deliver this message to anyone. In such case, you should destroy this > message and kindly notify the sender by reply email. Please advise > immediately if you or your employer does not consent to Internet email > for messages of this kind. Opinions, conclusions and other information > in this message that do not relate to the official business of the > Council of the City and County of Cardiff shall be understood as > neither given nor endorsed by it. All e-mail sent to or from this > address will be processed by Cardiff County Councils Corporate E-mail > system and may be subject to scrutiny by someone other than the addressee. > > ********************************************************************** > > Mae'n bosibl bod gwybodaeth gyfrinachol yn y neges hon. Os na > chyfeirir y neges atoch chi'n benodol (neu os nad ydych chi'n gyfrifol > am drosglwyddo'r neges i'r person a enwir), yna ni chewch gopio na > throsglwyddo'r neges. Mewn achos o'r fath, dylech ddinistrio'r neges a > hysbysu'r anfonwr drwy e-bost ar unwaith. Rhowch wybod i'r anfonydd ar > unwaith os nad ydych chi neu eich cyflogydd yn caniatau e-bost y > Rhyngrwyd am negeseuon fel hon. Rhaid deall nad yw'r safbwyntiau, y > casgliadau a'r wybodaeth arall yn y neges hon nad ydynt yn cyfeirio at > fusnes swyddogol Cyngor Dinas a Sir Caerdydd yn cynrychioli barn y > Cyngor Sir nad yn cael sel ei fendith. Caiff unrhyw negeseuon a > anfonir at, neu o'r cyfeiriad e-bost hwn eu prosesu gan system E-bost > Gorfforaethol Cyngor Sir Caerdydd a gallant gael eu harchwilio gan > rywun heblaw'r person a enwir. > > ********************************************************************** > > > -- > Scanned by iCritical. > > > ------------------------------------------------------------------------ > > All archives of messages are stored permanently and are available to > the world wide web community at large at > http://www.jiscmail.ac.uk/lists/data-protection.html > > Selected commands (the command has been filled in below in the body of > the email if you are receiving emails in HTML format): > > * Leaving this list: send */leave data-protection/* to > [log in to unmask] > <mailto:[log in to unmask]&BODY=LEAVE%20data-protection> > * Suspending emails from all JISCMail lists: send */SET * NOMAIL/* > to [log in to unmask] > <mailto:[log in to unmask]&BODY=SET%20*%20NOMAIL> > * To receive emails from this list in text format: send */SET > data-protection NOHTML/* to [log in to unmask] > <mailto:[log in to unmask]&BODY=SET%20data-protection%20NOHTML> > * To receive emails from this list in HTML format: send */SET > data-protection HTML/* to [log in to unmask] > <mailto:[log in to unmask]&BODY=SET%20data-protection%20HTML> > > All user commands can be found at > http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the > *body* of an otherwise blank email to [log in to unmask] > <mailto:[log in to unmask]> > > Any queries about sending or receiving messages please send to the > list owner [log in to unmask] > <mailto:[log in to unmask]> > > (Please send all commands to [log in to unmask] > <mailto:[log in to unmask]> not the list or the moderators, and > all requests for technical help to [log in to unmask] > <mailto:[log in to unmask]>, the general office helpline) > > ------------------------------------------------------------------------ ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html If you wish to leave this list please send the command leave data-protection to [log in to unmask] All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm Any queries about sending or receiving messages please send to the list owner [log in to unmask] Full help Desk - please email [log in to unmask] describing your needs To receive these emails in HTML format send the command: SET data-protection HTML to [log in to unmask] (all commands go to [log in to unmask] not the list please) ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^