I'm with you, Ray.  I have an almost identical statement that I have in my acknowledgement response when the request comes in. Glad to see I'm not alone.
 
Sarah.

Sarah Priestley.
Information Governance Manager
Information Governance
Cambridgeshire County Council
RES1405
Shire Hall
Castle Hill
Cambridge
CB3 0AP
Tel: 01223 699137


From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Ray Cooke
Sent: 05 May 2011 09:34
To: [log in to unmask]
Subject: Re: [data-protection] Form of Authority

Steve, all,

I've always been in the position where I can at least cross check the signature on the form of authority.  Also, I'm not sure what it is worth, but for a subject access request made through a solicitor I have a standard phrase in my reply which says something like:  as you are a solicitor acting on behalf of your client I am making the reasonable assumption that you have confirmed the identity of your client. 

I'd be interested to see what other folk say on this.

Ray Cooke
Information Compliance Officer
Oxford Brookes University
Computer Services
Directorate of Learning Resources
Headington Campus
Gipsy Lane
Oxford, OX3 0BP

tel: +44 (0)1865 484354
fax: +44 (0)1865 483330

www.brookes.ac.uk


On 5 May 2011 09:18, Cotterill, Steve <[log in to unmask]> wrote:
All,
 
How do you treat 'Forms of Authority' from solicitors acting on behalf of their client?
 
On the 'Form of Authority', I have a signature and date from the supposed client. I have no proof this is the clients signature. (sometimes I can look at a file and match them but this is not always the case).
 
Is this enough evidence to release a 'housing file' or would I be in my rights for ask for the type of ID that I would request for an SAR?
 
Regards
Steve
______________________________________________________________________________________________________________________
Stephen Cotterill
Procurement & Technical Officer x3296
Broxtowe Borough Council
Resources Directorate
Council Offices, Foster Avenue,
Beeston, Nottingham, NG9 1AB
Tel:  0115 917 7777
Fax: 0115 917 3577
www.broxtowe.gov.uk
 
View our procurement page at: www.broxtowe.gov.uk/procurement
View our contracts notice board: www.sourcenottinghamshire.co.uk
Payments to Suppliers are published at http://www.broxtowe.gov.uk/paymentstosuppliers
 
Internal Users only - View our Procurement Intranet page at: http://intranet/index.aspx?articleid=2754
 
 

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