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For unsuccessful tender documents Dorset County Council follow the Record Management Society recommendation (4.10) and TNA guidance which is destroy 2 years after the issuing of the contract. We keep successful contracts for 6 years after the end of the contact. Hope that helps. David ++++++++++++++++++++++++ Dr David Reeve Corporate Information Manager Records Management Unit County Hall Tel: (01305) 225191 "Ward, Ciaran" <[log in to unmask]> Sent by: The UK Records Management mailing list <[log in to unmask]> 09/03/2011 14:21 Please respond to "Ward, Ciaran" <[log in to unmask]> To [log in to unmask] cc Subject Retention of unsuccessful tender documents Can anyone confirm how long unsuccessful tender documents (ie completed Pre-Qualification Questionnaires from unsuccessful bidders) should be kept for? I?ve looked at a number of organisations? retention schedules, but have found conflicting guidance. Most seem to say they should be kept for 1 year from the start of the contract, citing common practice as the derivation, others say 2 years and one public sector body says 6 years, citing the Limitation Act 1980. Ciaran Ward - Information Officer Direct: 01992 709819 Lee Valley Regional Park Authority Myddelton House, Bulls Cross, Enfield, Middlesex, EN2 9HG Tel: 01992 717711 Fax: 01992 709922 www.leevalleypark.org.uk P please don't print this e-mail unless you really need to Lee Valley Regional Park Authority E-mail Disclaimer.... This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you are not the intended recipient, the use of the information by disclosure, copying or distribution is prohibited and may be unlawful. If you have received this email in error please notify the systems manager at [log in to unmask] The email should then be deleted. The views expressed in this message are personal and not necessarily those of Lee Valley Regional Park Authority unless explicitly stated. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] Scanned by MailDefender - managed email security from intY - www.maildefender.net "This e-mail is intended for the named addressee(s) only and may contain information about individuals or other sensitive information and should be handled accordingly. Unless you are the named addressee (or authorised to receive it for the addressee) you may not copy or use it, or disclose it to anyone else. If you have received this email in error, kindly disregard the content of the message and notify the sender immediately. Please be aware that all email may be subject to recording and/or monitoring in accordance with relevant legislation." Scanned by MailDefender - managed email security from intY - www.maildefender.net To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]