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If you want true collaborative working use googledocs :-) In Word the key I suggest is what they never teach you in Word training - outside the US that is. WORD IS A STYLE BASED APPLICATION If all your formatting is done by styles, and a proper style template is supplied, and everyone understands how to, and that they must, use styles then keeping consistency is easy. I always for example train users * to remove both the list bullet and numbering icons from the word toolbar as they must NEVER be used * all headings must be based on a headings style - yoou can have multiple levels * bold, underline, and italic must be applied directly only to the odd word * numbering must be done using pre-defined levels - if done properly it should never go wrong. If you apply this final formatting is easy. If the MD wants top level headings in bold red type you just change the style, and all headings change. This also helps e.g. to build a table of contents, based on the headings. Here are some useful links to get you thinking. They may refer to older versions but the basic principles remain sound. http://www.microsystems.com/pdfs/seven-laws-of-word-outline-numbering.pd f http://addbalance.com/usersguide/styles.htm ________________________________ From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Godfrey, Jenny Sent: 09 March 2011 16:22 To: [log in to unmask] Subject: Collaborative working on large documents Hello, I wondered if anyone knew of a good method for working collaboratively on large business documents - for example, MS Word documents of up to c.1000 pages long. We have a document management system which allows us to manage the version control of documents, but this doesn't necessarily help with the formatting or look and feel of the document itself. If you have any suggestions, please let me know! Many thanks, Jenny Godfrey Head of information management Office of Rail Regulation One Kemble Street London WC2B 4AN Tel: 020 7282 0114 ********************************************************************** We cannot accept any liability for any loss or damage sustained as a result of software viruses. You must carry out such virus checking as is necessary before opening any attachment to this message. The information in this email and any files transmitted with it may be of privileged and/or confidential nature and is solely for the addressee(s). If you are not intended addressee please notify us immediately, and note that any disclosure, copying or distribution by you is prohibited and may be unlawful. The views expressed in this email are not necessarily the views of the Office of Rail Regulation ********************************************************************** The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] -- Scanned by iCritical. To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]