Dear Helen and everyone else,

(Please excuse this long reply, but hopefully I’ve addressed all the comments which have come in on this).

I would keep a copy of the greenbacks, the new and amended listings – at the moment I’m also printing them off when the newest ones come in adding them as priority cases for entry to the HER. (The occasional new scheduling would take precedence if both came through at the same time).

For ease I’m keeping the listings up to date paper-wise – though I have a digital folder of the other additional information, such as the maps, advice reports and so on – to save creating an overall scanned new greenback and adding the newest information each time as it comes in.

I agree with Vince that it is also easier in cases where there are non-literate IT members of the public. If I had a member of the public wanting to look at the record for a Listed Building – Helen there has not been anyone specifically wanting to see these – I probably would go to look out the relevant folder of greenbacks and the amendments from doing a search. If non-IT literate someone would also be able to see more easily what is in the immediate area which may need not, of course, be in numerical order in the HER records or be appropriately GIS-tagged as we do in Gloucestershire for these.

However to add to Vince’s comment a bit further I treat the paper copy as the main record and follow Gemma’s line that the paper record is the one to go with in the case of differences between Listed Buildings Online and greenbacks. At the moment in Gloucestershire in specifically adding/enhancing the coverage of the near 13000 Listed Buildings there are a number of differences between Listed Buildings Online and the greenbacks. In this case the priority ones which I have been in contact with English Heritage are those that are incorrect on the website, such as those delisted from South Gloucestershire and re-listed in Gloucestershire though Listed Buildings Online still has them as delisted in the main body of the text. (In this last case I had a similar reply to the one that Julia has just posted, and had acknowledgement of the information as incorrect).
 
Perhaps if we could have clarification on how information is being migrated across to the new Heritage List?
Is this coming from the likes of Listed Buildings Online or the archive behind that website? (which my correspondent have noted as the correct in some of the problematic cases).

Sorry this is all rather long (but I hope helpful),

Keith

A Keith Elliott

HER Assistant

Gloucestershire County Council Archaeology Service

Environment Directorate

Gloucestershire County Council

Shire Hall, Westgate Street, Gloucester, GL1 2TH

Tel - 01452 425705

Fax - 01452 425356

Email - [log in to unmask]

Web - www.gloucestershire.gov.uk/archaeology

HER Enquiries - http://www.gloucestershire.gov.uk/index.cfm?articleid=10032

 

Go to www.gloucestershire.gov.uk to find information on any County Council service. It couldn’t be easier to find information instantly and in some cases apply for services online.

 

 

Could someone buy Vince a printer!

We tried to inform the occupier of a post box of its listing but it came back address unknown!

 

 

Hi Helen (and everyone)

 

We have the Listed Buildings data on our HER, too, but we do keep the greenbacks up to date, because there’s probably an issue with ICT non-literacy with some members of the public – we all tend to assume that the public can all read things on-line at the drop of a hat, but it ain’t necessarily so…

 

Vince

 

---

From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Helen Wells (Archaeology)
Sent: 25 March 2011 13:34
To: [log in to unmask]
Subject: Greenbacks and listed buildings

 

Hello everyone,

 

I have a question too, if it's Friday question time!

 

As a local authority we have a statutory duty to update the greenbacks with new/amended listings.  However, since we now have the info on the HER and it's available direct from EH online via LBOnline, are we still expected to look after greenbacks? 

 

As our historic buildings people disappear I suspect more and more of these duties will fall to me.  I can print the things I receive out and put them with the greenbacks - is this what we're expected to do?  I have no idea.  The historic buildings people didn't seem entirely clear either.

 

Sorry if this is becoming increasingly vague and rambly!

 

Helen Wells
Historic Environment Record Officer
Leicestershire County Council
http://www.leics.gov.uk/archaeology

_______________________________________________________________________________________________________________

Leicestershire County Council - Council of the Year 2009

_______________________________________________________________________________________________________________

This e-mail and any files transmitted with it are confidential. If you are not the intended recipient, any reading, printing, storage, disclosure, copying or any other action taken in respect of this e-mail is prohibited and may be unlawful. If you are not the intended recipient, please notify the sender immediately by using the reply function and then permanently delete what you have received.

Incoming and outgoing e-mail messages are routinely monitored for compliance with Leicestershire County Council's policy on the use of electronic communications. The contents of e-mails may have to be disclosed to a request under the Data Protection Act 1998 and the Freedom of Information Act 2000.

The views expressed by the author may not necessarily reflect the views or policies of the Leicestershire County Council.

Attachments to e-mail messages may contain viruses that may damage your system. Whilst Leicestershire County Council has taken every reasonable precaution to minimise this risk, we cannot accept any liability for any damage which you sustain as a result of these factors. You are advised to carry out your own virus checks before opening any attachment.

 

---

Keeping in touch
Do it online - visit our website at www.n-somerset.gov.uk
Council Connect - for all streets, open spaces and environmental protection enquiries call 01934 888 802 or email [log in to unmask]
Care Connect - for all adult social services enquiries call 01275 888 801 or email [log in to unmask]
For all other enquiries call 01934 888 888 in office hours, or, in an emergency, our out of hours service 01934 622 669.

Privacy and confidentiality notice:
The information contained in this email transmission is intended by North Somerset Council for the use of the named individual or entity to which it is directed and may contain information that is privileged or otherwise confidential. If you have received this email transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email. Any views expressed within this message or any other associated files are the views and expressions of the individual and not North Somerset Council.
North Somerset Council takes all reasonable precautions to ensure that no viruses are transmitted with any electronic communications sent, however the council can accept no responsibility for any loss or damage resulting directly or indirectly from the use of this email or any contents or attachments.

_______________________________________________________________
 
South Gloucestershire Council - rated April 2009 under the Comprehensive Performance Assessment a maximum '4 star' council by the Audit Commission
_______________________________________________________________

This email and any files transmitted with it from South Gloucestershire
Council are confidential and intended solely for the use of the individual
or entity to whom they are addressed. If you have received this email in
error please notify the South Gloucestershire Council Postmaster at the address below.

[log in to unmask]
______________________________________________________________

------------------------------------------------------------------------------------------------------------

P Reduce your environmental footprint, please do not print this
email unless you really need to. 

 
This
electronic message contains information from North East Lincolnshire Council
which may be privileged or confidential. The information is intended to be for
the use of the individual(s) or entity named above. If you are not the intended
recipient be aware that any disclosure, copying, distribution or use of the
contents of this information is prohibited. If you have received this
electronic message in error, please telephone or email the number(s) or address
above immediately. Activity and use of the North East Lincolnshire email system
is monitored to secure its effective operation and for other lawful business
purposes. Communications using this system will also be monitored and may be
recorded to secure effective operation and for other lawful business purposes.
Scanned by Anti Virus Software