If you are referring to Subject Access under the DPA, we would not simply respond to an email request. We have a process that requires proof of ID etc. and would only use email
to provide the requester with forms to complete for example.
If you are actually talking about FOI requests, then yes you can aggregate in some circumstances.
Where we have received similar (or identical) requests purporting to come from separate individuals, we use the provisions
of the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004 to aggregate these requests for the purposes of the Section 12 (appropriate limit)
exemption of the FOI Act.
We then notify requesters as to whether the work involved in responding to these requests exceeds the appropriate limit, and if this is the case will ask them revise their request
(s) to a more acceptable limit. They often go away at that point!
Iain Harrison
Information Governance Officer,
Information Governance Team,
Democratic Services,
Customer & Workforce Services,
Coventry City Council
Room 21a, Lower Ground Floor,
Council House,
Earl Street
Coventry. CV1 5RR
Telephone No: 024 7683 3305
Fax No: 024 7683 3395
I have received 3 different requests from different E-mail addresses ..however they are all composed/constructed in identical ways and are
signed off a with variations of the same name. Each request is lengthy and [deliberately?] complex in their wording/structure:
1)
Is it possible (if required) to aggregate these requests as being from the same source? [what is sufficient proof that
they originate from the same source?]
2)
To what extent can I ask the requestor(s) to resubmit the requests in a simplified format?
Best regards
Jamie
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