Steve There is supposed to be guidance on the planning portal, but the link I have no longer works... The guidance I have received from the ICO is that non-essential personal information should not be published - that would include signature, telephone number, and email address as well as anything extra within the text of the letter (particularly health information). Regards Donald Henderson Information Compliance Manager Perth and Kinross Council ________________________________ From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Cotterill, Steve Sent: 21 January 2011 10:26 To: [log in to unmask] Subject: [data-protection] Planning Objection Letters and Data Protection Morning, Can anyone point me to a concise 'idiots guide' with regards to Data Protection and Planning information law? Our planning section currently release 'all and sundry' regarding applications and objection letters, including signatures and phone numbers. I am uneasy about this as I think it is excessive and it doesn't add any value to the objection or anything else. However if we are allowed to do then I suppose there's not a lot I can do. Many thanks Steve ________________________________________________________________________ ______________________________________________ Stephen Cotterill Procurement & Technical Officer x3296 DISCLAIMER: This email and any attachments are confidential and intended solely for the use of the individual to whom it is addressed. If you are not the intended recipient be advised that you have received this email in error and that any use, dissemination, forwarding, printing or copying of this email is strictly prohibited. If you have received this email in error please contact the IT Service Desk at Broxtowe Borough Council on [log in to unmask] or telephone 0115 917 3194. Senders and recipients of email should be aware that, under current legislation, the contents may be monitored and will be retained. The contents of the email may have to be disclosed in response to a request. This disclaimer confirms that this email message has been swept for the presence of computer viruses. ________________________________ All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html Selected commands (the command has been filled in below in the body of the email if you are receiving emails in HTML format): * Leaving this list: send leave data-protection to [log in to unmask] <mailto:[log in to unmask]&BODY=LEAVE data-protection> * Suspending emails from all JISCMail lists: send SET * NOMAIL to [log in to unmask] <mailto:[log in to unmask]&BODY=SET * NOMAIL> * To receive emails from this list in text format: send SET data-protection NOHTML to [log in to unmask] <mailto:[log in to unmask]&BODY=SET data-protection NOHTML> * To receive emails from this list in HTML format: send SET data-protection HTML to [log in to unmask] <mailto:[log in to unmask]&BODY=SET data-protection HTML> All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body of an otherwise blank email to [log in to unmask] Any queries about sending or receiving messages please send to the list owner [log in to unmask] (Please send all commands to [log in to unmask] not the list or the moderators, and all requests for technical help to [log in to unmask], the general office helpline) ________________________________ Securing the future... - Improving services - Enhancing quality of life - Making best use of public resources. The information in this email is solely for the intended recipients. If you are not an intended recipient, you must not disclose, copy, or distribute its contents or use them in any way: please advise the sender immediately and delete this email. Perth & Kinross Council, Live Active Leisure Limited and TACTRAN do not warrant that this email or any attachments are virus-free and does not accept any liability for any loss or damage resulting from any virus infection. Perth & Kinross Council may monitor or examine any emails received by its email system. The information contained in this email may not be the views of Perth & Kinross Council, Live Active Leisure Limited or TACTRAN. It is possible for email to be falsified and the sender cannot be held responsible for the integrity of the information contained in it. Requests to Perth & Kinross Council under the Freedom of Information (Scotland) Act should be directed to the Freedom of Information Team - email: [log in to unmask] General enquiries to Perth & Kinross Council should be made to [log in to unmask] or 01738 475000. General enquiries to Live Active Leisure Limited should be made to [log in to unmask] or 01738 492440. General enquiries to TACTRAN should be made to [log in to unmask] or 01738 475775. Securing the future... - Improving services - Enhancing quality of life - Making best use of public resources. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ All archives of messages are stored permanently and are available to the world wide web community at large at http://www.jiscmail.ac.uk/lists/data-protection.html If you wish to leave this list please send the command leave data-protection to [log in to unmask] All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm Any queries about sending or receiving messages please send to the list owner [log in to unmask] Full help Desk - please email [log in to unmask] describing your needs To receive these emails in HTML format send the command: SET data-protection HTML to [log in to unmask] (all commands go to [log in to unmask] not the list please) ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^